The Annual Meeting has been scheduled for Tuesday, October 23, 2018 at 6:30 p.m.

Meeting will be held in the cafeteria at Bethany Elementary School located at 3305 NW 174th Ave, Beaverton, OR 97006.

Registration will begin at 6:15 p.m.

Homeowners will receive via USPS the Annual Meeting package shortly, which will contain the following:

1. 2018 Annual Meeting Agenda
2. Official Proxy – Please complete and return in the enclosed self-addressed return envelope.It is requested that all Owners submit their proxy even if they plan on attending the meeting in order to establish quorum prior to the meeting.
3. Solicitation for Board Member Volunteers
4. 2019 Approved Budget
5. Owner Feedback Requested – White Vinyl Fence Survey

If you return your signed and dated proxy form, your name will be entered in a drawing (one per household; must be present to win) to receive:
Visa Gift Card – $250.00
Safeway Gift Card – $100.00
Starbucks Gift Card – $50.00

If you have any questions with regards to the enclosed documents, please contact the Management Office

AM-Proxy-2018

Arbor Ridge Home Owner Meeting for May 08, 2018

Avamere at Bethany Retirement Center (Craft Room | 3 rd Floor); 16360 NW Avamere Court Portland OR 97229

Homeowner Input

I. Meeting Called to Order

• 6:35 pm

II. Meeting Minutes

• No Quorum For March 27th Meeting

III. Treasure’s Report

• Financials not posted on AMS website, Lynda to research

IV. Committee Updates

• Neighborhood Watch – Lisa W reported: No National Night Out, Sheriff’s Resources are thin, no social committee
• Social/Newsletter Committee – Lisa W reported: We are looking to be involved in the July 4th Event put on by the Charlias Social Committee
  • Email to be sent to homeowners to socialize Garage Sale to see if anyone wants to form a committee to support one
• Landscape – Tom W reported: n/a

V. New Business

• Tree Plan 2018
  • NW Tree Specialists will create a proposal on the Trees in the Cottage & Main to determine priority work
• Reserve Study 2019
  • Motion for Reserve Study Proposal of $1142 – Passed
    • Mgmt Company to solicit vendor
• Wall Inspection
  • Motion to perform a complete inspection of the pathway tall retaining wall near 174th not to exceed $1300 – Passed
    • Mgmt Company to solicit vendor
• Replacement Items 2018
  • Main
    • Proposal for Brick Walls
      • Mgmt Company to solicit vendor
    • Asphalt Concrete for Private Streets – on hold until area reviewed
    • Bark Dust on Hold until area work is done for Tree Trimming
  • Cottage
    • Barkdust – on hold funds needed for tree work
    • Irrigation Phase 1 – on hold funds needed for tree work
    • Tree Removal – being reviewed with NW Tree Specialists
• Mailbox Cleaning
  • They still look very good, but need some touch up and some cleaning
  • Boxes need to be reviewed for that needs to be done
  • Email to be sent to Homeowners to ask to clean them, suggestion made to ask homeowners at the annual meeting to volunteer to clean a mailbox
• Cottage Lawn Filling
  • Motion to approve $1450 bid to fill in lawn work – Passed
    • Mgmt Company to solicit vendor

VI. Unfinished Business

• Landscape Contract  – Received Bids from 3 Landscape companies – Retaining current vendor and will be reviewed again in 2019
• Perimeter Fence Removal – Received Bids from 3 companies – Wait till Annual Meeting
• Delinquencies Reports
  • 0158-02 – Motion to write off bad debt – Passed
  • 0469-01P – Motion to write off bad debt – Passed

VII. Adjournment

• Call for adjournment was at: 7:50 pm

Arbor Ridge Home Owner Meeting for February 6, 2018

Avamere at Bethany Retirement Center (Craft Room | 3 rd Floor); 16360 NW Avamere Court Portland OR 97229

Homeowner Input

I. Meeting Called to Order

• 6:30 pm

II. Meeting Minutes

• Motion to approve meeting minutes for September 25, 2017 and November 14, 2017. Motion carried.

III. Treasurer’s Report

• Not discussed

IV. Committee Report

• Social/Newsletter Committee – Lisa Walker reported:
  • May not have enough volunteers to support an Easter Egg Hunt. Committee has decided to table having the event this year.
  • July 4th hot dog stand
  • August National Night Out
  • Holiday Lighting Contest
• Landscape – Tom Wilkinson reported:
  • No updates

V. New Business

1. Board Meeting Dates
   • Update April 8th to May 8th meeting.
2. Compliance dates 2018
   • Board discussed compliance issues they’ve seen in the neighborhood. No dates were set.
3. Board Education Class Schedule 2018
4. Perimeter Fence Removal
   • Board considering the removal of white fencing along West Union and Laidlaw due to the lack of spacing needed for the arbor vitae along the fencing to survive.

VI. Unfinished Business

1. Landscape Proposals
   • Board discussed the different proposals received. It is clear we will need another meeting to make a decision. Will set up another date in the near future to discuss.

VIII. Adjournment

• Call for adjournment was at: 7:54 pm

Arbor Ridge – Community Garage Sale
Saturday, September 8th @ 9am-2pm

Hello Neighbors!

Is your garage in need of serious help? Still hanging on to those old golf clubs?
The bean bag chair from your college days? Time to get rid of some stuff?

Please join us on Sept. 8th for the Arbor Ridge HOA community garage sale.
Each participating household will be holding their own sale.

We will be providing yard signs, a community garage sale map, advertising on
Craigslist and in the Oregonian.

If you wish to participate in this event, please email Marci Brady at
[email protected] by 8/25, so that we can include your home in the
garage sale map.

Sponsored By: Marci Brady @ Windermere and Chuck Emmi @ Caliber Home Loans

garage sale flyer copy

Another great event, with super awesome weather for the annual Charlais Community Network’s with Arbor Ridge HOA.  There was a great parade, breakfast and then play time for family and kids in the park.  Arbor Ridge HOA hosted the Hot dog stand again this year which helped feed all those hungry neighbors.

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Summer is here and we just remind our homeowners of a few things to keep in mind to help keep our neighborhood looking as great as it can.  If you have any questions you can visit the CC & R’s and Rules & Regulations

Community Reminders 2018-06

Arbor Ridge Home Owner Meeting for March 27, 2018

Starbucks @ Bethany Village, Portland Oregon

I. Meeting Called to Order

• Quorum Not Meet to hold official meeting

II. Unfinished Business

1. Landscape Proposals Cottage Collection / Main
2. Perimeter Fence Removal

III. New Business

1. Tree Plan 2018

VII. Adjournment

• Quorum Not Meet to hold official meeting

Arbor Ridge Home Owner Meeting for September 25, 2017

Avamere at Bethany Retirement Center (Craft Room | 3 rd Floor); 16360 NW Avamere Court Portland OR 97229

Pre Scheduled Hearings to be held 6:00 pm to 6:45 pm.

I. Meeting Called to Order

• 6:55 pm

II. Meeting Minutes

• Motion to approve meeting minutes for August 1, 2017. Motion passed.

III. Treasure’s Report

• Financial review was discussed under the 2018 budget

IV. New Business

1. Water Usage – 4148 NW Chaparral Terrace
   • Tell John Shewchuk Account Manager with Showplace Landscape to stop watering area.
   • Homeowner will work with TVWD to determine how much water is being used to water that area and come up with an estimate for reimbursement.
2. 2018 Reserve Study
3. 2018 Budget
   • Reviewed proposed budgets for 2018 for both the main and cottage neighborhoods.
   • Motion to approve the budget laid out by TMG with feedback from the Board. Motion carried.
4. Landscaping work proposal recommendations:
   • Motion to stump grind and replace tree on West Union. Motion carried.
   • Motion to remove stump and replace with another tree along Laidlaw. Motion carried.
   • Monument lighting: Bid came back slightly over budget, at $2530.00. Motion to approve the additional expense. Motion carried.

V. Adjournment

• Call for adjournment was at: 8:13 pm

Arbor Ridge Home Owner Meeting for November 14, 2017

Avamere at Bethany Retirement Center (Craft Room | 3 rd Floor); 16360 NW Avamere Court Portland OR 97229

Homeowner Input

I. Meeting Called to Order

• 6:32 pm

II. Meeting Minutes

• Tabled the motion to approve meeting minutes for September 25, 2017

III. Treasure’s Report

• Not discussed

IV. New Business

1. Directors Positions
   • Lisa: President
   • Joe: Vice President
   • Todd: Secretary
   • Mike: Treasurer
   • Tom: Director at large
   • Ken: Director at large
2. Meetings Dates for 2018
   • Lisa to send out potential dates later
3. Landscape Committee Appointment
   • Solution to arbor vitae dying
   • Irrigation system solution
   • Beaver issues
   • Educate homeowners
4. Social Committee Appointment
5. Goals for 2018
   • Bids for landscaping
   • Minimize HOA assessment increases for 2019
   • Stronger enforcement of HOA rules
6. Resolutions:
   • Holiday Lights
     • Motion to approve resolution. Motion carried.
   • Electronic Notification
     • Motion to approve resolution. Motion carried.

V. Unfinished Business

1. Monument Lighting – Update
2. Water Usage – 4148 NW Chaparral Terrace
   • Board of Directors determined that area in question was not common area.

VI. Open Forum

VII. Adjournment

• Call for adjournment was at: 7:57 pm

Holiday Light Resolution was adopted by the Board of Directors of Arbor Ridge Homeowners Association at the Board Meeting held on November 14, 2017.  To keep harmony with the neighborhood standards, the Homeowners Association has adopted this Resolution.  Please take a few moments to review the Resolution.

It is very important that you read and understand this material. If you have any questions regarding this Resolution or the Governing Documents of your Association, please feel free to contact the management company.