Arbor Ridge Homeowner Meeting for December 1, 2019

Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229

CALL TO ORDER – meeting was called to order at 2 p.m.

Present at the meeting:

• Rhonda Corbella, Mike Farris, Joe Lopez, Kay Syravong

II. ELECTION OF OFFICERS

Elections were held separately for the following offices and all were unanimously approved:

• Joe Lopez, President
• Lisa Walker, Vice President
• Todd Behunin, Secretary
• Kay Syravong, Treasurer

III. 2020 MEETING DATES

The following 2020 meeting schedule was agreed to by everyone present:

• Tuesday, January 21 6:30 p.m. (Avamere Retirement Center on West Union, 3rd floor Craft Room)
• Tuesday, April 21 6:30 p.m. (Avamere Retirement Center on West Union, 3rd floor Craft Room)
• Tuesday, July 28 6:30 p.m. (Avamere Retirement Center on West Union, 3rd floor Craft Room)
• Tuesday, September 1 6:30 p.m. (Avamere Retirement Center on West Union, 3rd floor Craft Room) – 2021 Budget Meeting
• Tuesday, October 20 6:15 p.m. (sign in) Annual Meeting held at Bethany Elementary School cafeteria

IV. ADJOURNMENT

• Meeting was adjourned at 2:23 p.m.

Arbor Ridge Home Owner Meeting for October 29, 2019

Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229

CALL TO ORDER 6:30pm

NEW BUSINESS

Funding for Main Collection

• Motion to approve the transfer of $46,076 from the Reserve Fund into the main operating account to cover for the high EOY seasonal demand. Motion passed.

Showplace Enhance Proposals

• Master valves/timers at each of the 4 irrigation meters
• Motion to approve the Showplace master valves proposal for $4292, with payment to come from the Main Reserve Funds. Motion passed.
• Low maintenance/water enhancement proposal along parkstrip lawns on Laidlaw
• No motions or actions taken at this time.
• Board to work with AMS and Showplace to provide several more options/proposals to beautify the area as well as provide low maintenance and water usage.
• Board to work with AMS and identify funds in the Reserve to account for this expense/investment.

UNFINISHED BUSINESS

• Nothing discussed.

ADJOURNMENT 7:32pm

Arbor Ridge Homeowner Meeting for August 20, 2019

Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229

Roll Call

• Lisa Walker, President
• Joe Lopez, Vice President
• Mike Farris, Treasurer
• Kay Syravong, Secretary (absent)
• Todd Behunin, Director
• Isaac Romero, Director
• Rhonda Corbella, Director

I. CALL TO ORDER – 6:40 PM

II. APPROVAL OF MINUTES

• July 30, 2019 Meeting Minutes – tabled for next meeting

III. TREASURER’S REPORT

IV. MANAGEMENT REPORT

• Lisa Walker requested AMS to review HOA insurance policy to ensure adequate coverage.

V. NEW BUSINESS

• Fair Housing Resolution – referred to Attorney for review

VI. UNFINISHED BUSINESS

A. 2020 Budget
1. Cottage Collection Budget
Motion to adopt Cottage Budget including moving Collection line item to
Main Budget—moved, seconded, and unanimously approved
2. Main Collection Budget
Motion to adopt Main Budget—moved, seconded, and unanimously
approved
Joe Lopez will identify areas for water conservation and report back to
the Board.
3. HOA Collection Attorney
B. Perimeter Fence
1. Board discussed possible action to remove fence next year with fence
surrounding Otten Park to remain
2. Mike Farris will check into fence alternatives such as wrought iron
C. Occupancy Resolution
1. Board discussed inclusion of fees to pay for costs
2. Referred to Attorney for review
D. Landscape Schematics Committee Resolution
Tabled until Tom Wilkinson and Michael Walker are present at future Board
meeting for further discussion.

VII. ADJOURNMENT – 8:12 PM

Arbor Ridge Homeowner Meeting for July 30, 2019

Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229

HEARING – 6:32 pm

Owner of Lot [ ] presented concerns to the Board that arborvitae shrubs replanted on her property are sparse and, thus, leaves her backyard exposed with little to no privacy. Board recommends that Owner submit request to ARC for review/approval to install privacy barrier on Owner’s property.

CALL TO ORDER 7:06 pm

ROLL CALL

• Lisa Walker, President
• Joe Lopez, Vice President
• Mike Farris, Treasurer
• Kay Syravong, Secretary
• Todd Behunin, Director
• Isaac Romero, Director
• Rhonda Corbella, Director (absent)

APPROVAL OF MINUTES

• April 29, 2019 – unanimously approved

TREASURER’S REPORT

• Joe Lopez (Vice President) requested that reports for Cottage and Main be clearly identified to allow for easy identification
• Joe also noted (and requested) documentation on the significant jump in irrigation costs for Cottage Collection (from ~$11k in 2018 to current ~$22k for 2019).

MANAGEMENT REPORT

Financial

Delinquency Report

• Board discussed and agreed to have Vial firm continue to handle collection of account due to impending foreclosure proceeding.

Homeowner Concerns

Committee Report

• Social – July 4th social was a success
• Landscape – Tom Wilkinson reported that NW Trees removed 10 trees/replanted 5 trees on priority list
• Neighborhood Watch

New Business

• HOA Collection Attorney
  • Kevin Eike of Eike Law, P.C. gave a presentation to the Board about the services his law firm offers.
• NW Tree Specialist Proposals
  • Proposal to trim back 40 streetscape trees within Cottage Collection that may be interfering with traffic or encroaching upon home is approved/carried.
• Showplace Landscape Proposals
  • To be discussed at upcoming Board meeting (to be scheduled).

Delinquency Report

Tatum Ranch

• Ongoing neighbor dispute

ADJOURN TO EXECUTIVE SESSION

• EXECUTIVE SESSION

RECONVENE TO OPEN SESSION

• After discussion, the Board recommends retaining the services of Kevin Eike to handle collection accounts and other matters on behalf of Arbor Ridge HOA.
• Motion carried

ADJOURNMENT 8:25 pm

Arbor Ridge Home Owners Association Annual Meeting for October 23, 2018

I. Meeting Called to Order

• 6:33 pm

II. Proof of Notice of Meeting

III. Established Quorum

• There were exactly 137 (32 present and 105 sent in) homeowners and/or proxies received.
  Quorum requirement was met.

IV. APPROVAL OF ANNUAL MEETING MINUTES 2017

• Motion on the floor to approve the 2017 annual meeting minutes. Motion approved and carried.

V. President’s Report

Lisa Walker prepared a letter that highlighted several projects that were completed over the
course of the last year. Some of those include the following:

• We were able to bring down collection accounts over the last several years.
• We negotiated with Showplace Landscaping to lower the landscape annual maintenance cost.
• We cut back on irrigation over the weekends to help save irrigation water cost and control
  irrigation breaks timely.
• Beavers in the wetland areas have not been a concern over the last year.

Please see the Presidents Report for more details.

VI. NEW BUSINESS

1. Review of Approved 2019 Budget
   Lynda DuLong reviewed the proposed 2019 budget and answered questions.
2. Nominations from the Floor
   Rhonda Corbella
   Kay Syravong
3. Election of Board Members
   • 3 new Board Members at this time, in addition to those already on the board presently in 2018.
   • The newly elected and remaining Board Members for 2019:
     Lisa Walker
     Joe Lopez
     Todd Behunin
     Mike Farris
     Isaac Romero
     Rhonda Corbella
     Kay Syravong
4. There was a brief discussion on removing the perimeter white fence. Due to increasing cost to
   maintain the vinyl fence and aging arborvitaes the landscape shrubbery maintenance and
   replacement cost will rise if we don’t remove the white vinyl fencing. Shrubs may not be able to
   survive. This topic will be addressed in 2019. A survey will go out for homeowner input.

VII. Adjournment

• Call for adjournment was at: 7:54 pm

Congratulations to the winners in this years Holiday Light Contest for 2019. Thank you to the HOA Board members for searching the community to find these wonderful homes.

• First Place received a $100 gift card to Trader Joe’s
• Second Place received a $75 gift card to Trader Joe’s
• Third Place received a $50 gift card to Trader Joe’s

There were so many great homes this year it really made it difficult to decide. There is great holiday spirit in the neighborhood and wonderful work to all of those who decorated their yards and homes.

Happy Holidays from your Arbor Ridge HOA Board of Directors.

Attention Owners:

Due to a lack of quorum for the Arbor Ridge Annual Meeting held on October 22, 2019, the meeting was adjourned and has been rescheduled. The new date is Tuesday, November 19, 2019 at 6:30 p.m. It will be held in the cafeteria at Bethany Elementary School located at 3305 NW 174th Avenue, Beaverton, OR 97006.  Check in time begins at 6:15 p.m.

Please complete and return the attached proxy by Monday, November 18, 2019 via

mail to: Association Management Services NW, 15350 SW Sequoia Parkway, Suite 200, Portland, OR 97224

fax: (503) 598-0554

or email: [email protected].

It is requested that all owners submit their proxy even if you plan on attending in order to establish a quorum prior to the meeting.

Quorum for Arbor Ridge is 114 (20% of 570 homeowners).

If you have already submitted your proxy for the original date, you do not need to do so again. Your proxy is valid for the rescheduled date.

Reminder – A drawing for gift cards will be held to those who attend in person.

AM-Proxy

REMINDER: The Arbor Ridge Annual Meeting has been scheduled for Tuesday, October 22, 2019 at 6:30 p.m. It will be held in the cafeteria at Bethany Elementary School located at 3305 NW 174th Avenue, Beaverton, OR 97006.

Annual Meeting Registration 6:15 pm – 6:30 pm

Please complete and return the attached proxy by Monday, October 21, 2019 via mail to: Association Management Services NW, 15350 SW Sequoia Parkway, Suite 200, Portland, OR 97224; fax: (503) 598-0554; or email: [email protected]. It is requested that all owners submit their proxy even if you plan on attending in order to establish a quorum prior to the meeting.

AM-Proxy

We have been asked by our surrounding communities, if we would like to join them having a joint garage sale once again. Last year’s event was a successful one. The event will be advertised on Craig’s List, and we are going to be doing marketing clustering and mapping.

Here is the information, to get prepared
Date: Saturday, September 7 and Sunday, September 8
Time: 9:00 a.m. – 4:00 p.m. (if you would like, you may start at an earlier time)

**Please feel free to post signs directing them to your street of garage sales. Please have your signs
removed by end of day on Sunday, September 8. Thank you!

Please reach out to your neighbors to have them participate for this fun event.

Here are some tips to have a successful garage sale

1. Collect the clutter around your home.
2. Have a plan
   • A successful garage sale does not happen without organization.
   • At least a week before the sale, go through your home from top to bottom and clear out clutter.
   • At least 2-3 days beforehand, take an afternoon to price everything and organize it.
   • On the day before, get cash to have on hand to manage your cash drawer. For example: a roll of pennies, roll of nickels, roll of dimes, roll of quarters, 20 $1 bills, 20 in $5-dollar bills).
3. Do not wait until the last minute to pull off a garage sale 🙂
4. Clearly mark your prices.
5. Price things to sell.
6. Mark things down as the time goes and closing time approaches.

We are looking forward to seeing everyone that participates and thank you for your support. The more homes that participate creates a successful day for everyone.

Just a reminder

Regular community compliance inspections take place throughout the season.

Here are a few topics to review:

Trash Cans – Trash/garbage shall be kept in sanitary containers and must be stored out of view from the street, except on day of trash pickup.

Home Maintenance – Each owner shall maintain their lot in a clean and attractive condition. Maintenance shall include: Exterior siding, moss on roofs, gutters, fence, retaining walls, window screens, window blinds and sidewalks must be in good condition to avoid potential trip hazards.

General Landscaping and Exterior Maintenance – Keep yards free of weeds and diseased or dead grass. Lawns are to be fertilized and neatly mowed. Trees and shrubs are also to be fertilized and pruned on a regular basis. This includes street trees over the sidewalk areas, which are to be trimmed 7½ feet above the walkway per the City Tree Ordinance. Landscape strips to be maintained. Lots should be free of trash and unsightly materials. (Note: Cottage Collection front yard landscaping is maintained by the Association but you still need to keep it clean and report any landscape issues to the Community Office)

Exterior Modification Changes – An ARC Request Form must be submitted for Board review prior to any changes and/or modifications to the lot.

Parking – Campers, boats, trailers and recreational vehicles, etc. may not be stored or kept on any lot unless fully enclosed within the garage. Do not park in No Parking Zones – you will be towed or cited by the County.

Holiday Lights – May be displayed 30 days before a holiday and must be removed within 15 days after the holiday.

Basketball Hoops – Cannot be placed on the street, block driveways, must be in good condition, including nets, hardware, and base. Cannot be placed on the lawns or parking strips for extended periods of time (greater than 48 hours) causing the browning or killing of the lawn.