Home owners this is just a reminder that the Annual Meeting is this coming Tuesday Oct 21st 2014 @ 6:30 pm at Bethany Elementary School, 3305 Northwest 174th Avenue, Portland, OR 97229.

Please arrive early to sign in so the meeting can start on time, registration will begin at 6:00 pm.

Home Owners will receive a letter from our Management Company containing a proxy form and information on the upcoming Annual Meeting on October 21st, 2014.  It is really important that if you can not attend the Annual Meeting that you send the proxy form back in the postage paid envelope or you may scan and email your completed form to the Management Office attn: [email protected] and [email protected]

A quorum of Home Owners is needed in order to move forward with day to day business.  Extra mailings cost you the Home Owners $700 per a mailing and continue until we reach the quorum.

We would really like to see the Home Owners attend the Annual Meeting so that you can have input on the members of the Board, find out what is occurring in your neighborhood and provide feedback as an Arbor Ridge Home Owner.

If you are interested in running for a Board Position please contact Lynda Dulong at The Management Group (see the contacts page) .  We are also looking for people to be involved with the Social Committee, Neighborhood Watch Committee, Newsletter Committee and Landscape Committee.  Please let us know by emailing us, contacting Lynda Dulong or attending the Annual Meeting.

The Annual meeting is a great opportunity to meet the Board of Directors and the Management company that help manage the community.  If you are interested in a Board Position or would like to be a member on one of the committees this is a great place to get involved.

If you need a copy of the letter and/or proxy form please see this link.

2014 PROXY

Arbor Ridge Home Owner Meeting for September 24th, 2013

Homeowner Input

Homeowner in attendance had concerns with her neighbor. Wanting to know if she could have power washers go to the home and then attach a lien on the home when they go to sell. Homeowner is curious why the issue has been outstanding for so long. Lynda said that an attorney would need to get involved – which means the HOA would incur attorney fees. In addition, the HOA would need to be careful from getting sued for trespassing onto someone’s property to do maintenance. Lynda suggested calling the police if they see any suspicious activity. There isn’t very much the Board can do at this point – outside what has already been done. An additional homeowner suggested contacting the REO department?

I. Meeting Called to Order

• 6:51 pm

II. Meeting Minutes

• April 22, 2014 Minutes were motioned for approval; Board passed the minutes unanimously. Motion carried.

III. Treasure’s Report

• Lynda DuLong gave the following report:
  We are trending on track with all budget categories with the Main and Cottage Collections. TMG received the Reserve Study Report for both the Main and Cottage Collections by Reserve Funding.

IV. Committee Report

• Social Committee – Lisa Walker reported:
  • Very successful July 4th. Furnished about 750 hot dogs. Next social will be National Night out in August. Tables will not be furnished. Food may not be furnished. The other social will be in December for the Holiday Lighting contest.
• Neighborhood Watch – Lisa Walker reported:
  • (see “Social Committee/Newsletter)
• Newsletter – Lisa Walker reported:
• Landscape – Tom Wilkinson reported:
  • Phase 1 triangle ground cover continues – 17 triangle areas. Previous attempts have failed. Trying a third type of ground cover. Phase 2 triangle ground cover has started which includes 45 triangles where trees, signs, street lights, etc., are located. Those areas are currently being maintained. Tom talked with John from Showplace to not maintain them and put a different ground cover there instead.
    Full aeration in common areas has been completed. John mentioned it should be done every couple years.
  • Phase 2 of Tree Removal project is starting. Last year, 74 trees came out and were replaced by approximately 12.
• Architectural – Board reported:
  •  There is nothing pending. The official “exterior colors document” defining the color scheme of the neighborhood to be “craftsman style” colors has been approved.
• Ad-Hoc Beaver Committee – Zen Dunaj:
  • Made significant progress. Reviewed some questions he’s received as the committee chair and provided answers to them. Tract C unhealthy – beaver feces, not much maintenance, etc. Tract U is somewhat better than Tract C. Tract T has much better water flow. All tracks have standing dead trees – looks messy/deteriorated. Even though there is much more maintenance needed, it looks much better than it was a year ago. Things out of our control: the beavers and the increase of water. The water increase continues – even in the summer. Recommendations to continue removing the beavers and their dams. Bud Weaver apparently has had traps there for 3 months. He claims to have caught only one beaver. Beaver trap signs were defaced by proponents who claim cruelty to animals.

V. Management Report

Administration

• Homeowner Correspondence:
  • Board reviewed a list of correspondences from homeowners – many of which were informational only.

Financial

• Delinquency Report/Collection Update:
  • Not much change

VI. Repairs and Maintenance

• Landscape Enhancements
  • Main HOA:
    Landscaping: Plant and Arborvitae $6000. Trees: renovation/removal/trimming $2500.
    Cottage Collection:
    Bark Dust: replace $13780. Tree pruning: older $1045. Trees: removal/trimming $11350.

VII. Unfinished Business

• Beaver Monitoring Update
  • Already discussed with Zen. Zen and Ken should not be out there doing the maintenance. HOA should hire a contractor to do the labor. Board needs to discuss how much to budget for this in 2015. Zen to provide the board with a rough guesses on a budget amount.
• Tree Removal Phase Two
  • On schedule – moving into fall. Sending out opt-out notifications.
• Foot Bridge Maintenance
  • Several proposals have been presented. We are at a stand-still at this point. Board will collect more bids.

VII. New Business

• 2015 Reserve Study
  • Not discussed in detail.
• 2015 Budget
  • Not discussed in detail.
• Landscape Contract Renewal
  • Showplace has not increased contract for past 5 years. The Streetscape contract would increase to $732 and Cottage Collection would increase $2100 annually. Motion to approve contract renewal with Showplace Landscaping. Motion seconded and carried.

IX. Adjournment

• Call for adjournment was at 8:06pm

It is fall time and the fall newsletter is out.

ARHA August 2014 Newsletter

A special meeting has been added to the HOA calendar to review the budget for 2015 prior to the Annual Meeting.

The meeting will be held at the Avamere Retirement Center, 3rd Floor Conference Room @ 6:30

Tuesday September 23rd 2014.

The sheriff’s office came through at the last minute and Arbor Ridge and The Charlias Women’s Network will be able to put on the event.

August 5th starting at 6pm in John Marty Park.

Sorry for any confusion but we hope to see you there.

Arbor Ridge and the Charlais Womens Network have been working over the last couple of weeks coordinating with Washington County Sheriffs’ department for the National Night Out to take place on this Tuesday, August 5th.

We are sorry to say that this years event needs to be cancelled due to resources still pending to be allocated to the Bethany area.  They are still having the event at other location, but just not in our area this year. We haven’t received a call back to confirm.  So we think it is best to cancel and try to re-coordinate next year etc.

A new updated and more current mobile interface has been implemented.  You can view the Arbor Ridge web site on your mobile device and access the same pages and sections as the full version.  We hope you enjoy it.

Arbor Ridge Home Owner Meeting for April 22nd, 2014

Homeowner Input

• Brian Smith: Gold Canyon Rd rock wall climbing concern. Juvenile drug use, pet waste not properly being disposed on path. Requesting HOA help, possible signage. HOA owns liability.
• Lisa Yates: Oak Creek Dr. house becoming eye sore. Home possibly has cracked foundation. Concern about the salability. Concern of traffic coming/going. Also concern on Oak Creek/Arizona retaining wall being dug up. Concerns of landscaping of other homes. Board requested addresses.
• Home Owner concerned with neighbor disposing cigarette butts on their side of the property. Board suggested working directly with the homeowner. If persisting, Board can send “friendly reminder”. Washington Co offers free mediator neighbor-to-neighbor disputes.
• Home Owner on Emerald Canyon: Comcast utility box/shrub issue. Security concern with gap that has been left. Bus stop near location increases concern. Asking HOA for protection/support. Possibly alter the fencing. Board asked homeowner to get fencing contractor quotes.
• Homeowner concerned with street parking. Board asked homeowner to report illegal parking. Other concern with landscaping in the cottage homes – shoddy work.

I. Meeting Called to Order

• 7:07 pm

II. Meeting Minutes

• January 20, 2014 Minutes were motioned for approval; Board passed the minutes unanimously. Motion carried.

III. Treasure’s Report

• Lynda DuLong and Yong-Feng gave the following report – We are trending on track with all budget categories with the Main and Cottage Collections.

IV. Committee Report

• Social Committee – Lisa Walker reported:
  • Easter Egg Hunt was a success. Was on budget and had over 2000 eggs. Looking to put a newsletter together. Asking board/committee members to contribute to it. Newsletter to include approved paint pallet for home exterior.
• Neighborhood Watch – Lisa Walker reported:
  • We currently have 48 street captains. Using email to correspond to homeowners. National Night Out is happening in August.
• Newsletter – Lisa Walker reported:
• Landscape – Tom Wilkinson reported:
  •  Busy year. Tree project will be a net positive. Showplace cleaning up areas, 17 triangle areas. Tom also has the Comcast issue. Addressing the lawns, Showplace suggesting aerating, reseeding. Triangle areas with no grass will be cleaned up. 52 areas with little grass will be converted to nice ground cover. Soil and reseed around sign areas. More trees with better root structure coming in the fall. Motion to approve $2256 for Showplace to do this additional maintenance. Motion carried.
    Mary had concern with landscaping by new crosswalk at Oak Creek and West Union. Board to investigate.
• Architectural – Board reported:
  •  There is nothing pending.
• Ad-Hoc Beaver Committee – Zen Dunaj:
  • More relaxed with beaver dam area. Area is naturally growing back. Bud Weaver stated he caught two beavers. Zen saw three beavers in the pond. He hasn’t seen any equipment. Area is under control right now though. Lisa mentioned that John would be planting about four trees back into the area.

V. Management Report

Administration

• Board reviewed a list of correspondences from homeowners – many of which were informational only. There were several requests from homeowners to waive late fees and/or interest. In an effort to be consistent, the board declined waiving any fees for homeowners who are not present to the meeting.

Financial

• Not much change.

Repairs and Maintenance

• Private Tracts Seal Coat, Walkway repaired along wetland.
• White Fence Cleaning, White fence cleaning bid of $4500 but doesn’t include water. Another bid from Snugs Pro Wash of $4964.40 which includes water. Motion to use Snugs Pro Wash bid. Motion carried.

VI. New Business

• 2015 Reserve Study
  Motion to approve $550 for Master and $450 for Cottage for 2015 Reserve Study. Motion carried.
• 2015 Budget
  Not discussed.
• Other
• Motion to approve resolution on approved home colors in neighborhood. Motion carried. (Referenced article that board can enforce this: Architectural Construction Standard Covenants: Exterior Materials 16 & Exterior Finish 17. Architectural Control Committee B1.)
• Motion to approve foot bridge repair for $975. Motion was tabled.

VII. Unfinished Business

• Bus Stop Modification
  Topic tabled.
• Tree Removal Phase 2
  Not discussed.

VIII. Adjournment

• Call for adjournment was at 8:09 PM

Another fun and successful event was held this year with the Charlais Women’s Network (CWN).  Arbor Ridge HOA once again joined with CWN to be part of an annual tradition with our neighbors.  Arbor Ridge HOA provided volunteers and funding for the hot dog stand for the event. We served over 700 hot dogs.

July 4th Part and Parade

4th of July Event 2014

Saturday:  June 14th, 2014

Time:  9 am – 2 pm

Signage will be placed on major entrances, and the event will be advertised in the Oregonian.

If you would like to participate, have your items ready and garage doors open at 9 am as shoppers will be arriving.