If you did not make the Annual Meeting you can view the President’s Report for 2015.

Home owners this is just a reminder that the Annual Meeting is this coming.

Tuesday Oct 20th 2015 @ 6:30 pm at

Bethany Elementary School, 3305 Northwest 174th Avenue, Portland, OR 97229.

Please arrive early to sign in so the meeting can start on time, registration will begin at 5:50 pm.

Home Owners will receive a letter from our Management Company containing a proxy form and information on the upcoming Annual Meeting on October 20th, 2015.  It is really important that if you can not attend the Annual Meeting that you send the proxy form back in the postage paid envelope or you may scan and email your completed form to the Management Office attn: [email protected].

A quorum of Home Owners is needed in order to move forward with day to day business.  Extra mailings cost you the Home Owners $700 per a mailing and continue until we reach the quorum.

If you bring your signed and dated proxy form and attend the meeting, your name will be entered in a drawing.

If you are interested in running for a Board Position please contact Lynda Dulong at The Management Group (see the contacts page) .  We are also looking for people to be involved with the Social Committee, Neighborhood Watch Committee, Newsletter Committee and Landscape Committee.  Please let us know by emailing us, contacting Lynda Dulong or attending the Annual Meeting.

The Annual meeting is a great opportunity to meet the Board of Directors and the Management company that help manage the community.  If you are interested in a Board Position or would like to be a member on one of the committees this is a great place to get involved.

If you need a copy of the letter and/or proxy form please see this link.

2015 PROXY

Please enjoy the October 2015 edition of the community newsletter.

ARHA October 2015 Newsletter

There will be a special budget meeting by the board to discuss the 2016 budget.

This meeting is only to discuss the Budget, there will be an opening period of Home Owner input.

HOMEOWNER INPUT

Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all Owners are welcome to stay and listen to the business before the Board of Directors; however, additional Homeowner interaction and input is only allowed if the Chairman of the Board calls upon a Homeowner.

I. CALL TO ORDER

II. NEW BUSINESS

  2016 Budget Overview –

III. ADJOURNMENT

Arbor Ridge Home Owner Meeting for April 21, 2015

Homeowner Input

I. Meeting Called to Order

• 6:35 pm

II. Meeting Minutes

• January 20, 2015 Minutes were motioned for approval; Board passed the minutes unanimously. Motion carried.

III. Treasure’s Report

• Lynda DuLong gave the following report: We will be expecting large expenditures coming soon, wetland maintenance, bad debt, bark dust, tree plan, irrigation replacement, LED lighting replacement, etc. We may need to potentially add a new line item next year for “bad debt” to write off.

IV. Committee Report

• Neighborhood Watch – Lisa Walker reported: Neighborhood Watch program going well. Any updates are forwarded to subscribers.
• Social/Newsletter Committee – Lisa Walker reported: Easter Egg Hunt went really well. There were many in attendance. After receiving several donations, we came in $165 under budget. New this year were specially hidden “golden eggs”, where the lucky finders were first in line for selecting a raffle prize. We are continually seeking volunteers for this and other HOA events. Lisa requested a budget to fund/support the hot dog stand for the 4th of July party at John Marty Park. It’s already in the budget and approved. Looking to do an e-blast for the neighborhood Garage Sale and Holiday Lighting contest.
• Landscape – Tom Wilkinson reported: There is one tree that might need replacing. The look of the neighborhood is really improving. Tom forecasts the tree replacement will be an ongoing issue for the foreseeable future. There are some ground cover that needs to be replaced. He has talked to John @ Showplace about it. Since there is no need for mowing, Showplace still needs to periodically maintain it. A little effort goes a long way. Tom mentioned an area that needs maintenance is on the corner of Laidlaw and Oak Creek Dr. A motion was given to approve a budget of approximately $500 to maintain that area. Motion carried.
• Architectural – Board reported: All requests have been approved. No other business was discussed.
• Bethany Governance – Board reported: No report was given.

V. Management Report

Administration

• Homeowner Correspondence (please see management report on file, for additional information).  Homeowner correspondences were discussed regarding waived yard maintenance reminders, and overdue dues.  It was discussed, that homeowners that wish to have a fine waived are asked to present themselves in front of the board in person to discuss further.
  • One homeowner requested additional pet maintenance signage to be placed around the neighborhood. Board feels that for the small majority of people who don’t clean up after their animals, additional signage won’t deter them. Plus, there’s a cost for the signs, bags, and maintenance of it.
  • Homeowner concerned of parking issues – people parking on the street. The HOA can enforce on private streets, but not on public streets.
  • Homeowner mentioned that there were coyotes in the area and to be cautious.

Financial

• Postponed till the open session

VI. Unfinished Business

1. Foot Bridge Maintenance
   We’ve received a number of bids ranging from $1800 to $2800. A motion was made to request a third bid, not to exceed the highest bid of $2800. Motion carried.
2. Mailbox Cleaning
   A homeowner had plastered missing cat flyers on the mailboxes. A proposal was made to create nice permanent (metal engraved) signage to specify no other signage can be placed on it. Bids for cleaning range from $1500 to $1710 were given. A motion was made to request a third bid, not to exceed the highest bid of $1710. Motion carried.
3. Engineer Annual Review Report
   Not discussed.
4. Formal Appointment of the Master Collection Landscape Committee
   TMG put together a nice yard maintenance matrix document that the board would like to evangelize, post on the website, etc. Ken and Mike Farris will get together to discuss ideas on how/where to take this committee, etc.
5. Irrigation Replacement / Water System
   The cost is approximately $73000, $24,500 over four years (approx. $233/home). This is for the Cottage area – excluding the Common Areas. Board would like to get more details around what’s entailed in the costs from John at Showplace. An discussion to consider using a different service provider to do the replacement has occurred over the last few months via email. The board has decided it was in our best interest to use our existing landscaping provider who is already familiar with the system. Tom mentioned a homeowner would like to participate and potentially form an irrigation committee. Board will consider this but will not make a decision at this time.
6. Board member replacement
   One board director has failed to attend meetings, respond to inquiries, or uphold their responsibilities. Board President will reach out one more time to see if that individual would still like to participate on the board. If no response is given, a special meeting may be required to discuss the removal of the individual on the board.
7. Curb address painting
   A local Boy Scout troop is conducting a service project for painting addresses on curbs in the area. Proceeds will be used to help fund their scout camps during the year. In conjunction with TMG’s ability to send email notifications out to the community, Lisa and Todd will work together to advertise this service project.

VII. New Business

• Board to adjourn in to Executive Session for a legal matter

VIII. Adjournment

• Call for adjournment was at: 8:12 pm

IX. Reconvene into open session

• The board decided to add a line item for “bad debt” for the 2016 budget. In the same vein, a particular homeowner is disputing fine letters for parking a vehicle under a common walk way, arguing that it was a guest and not them. Board may work with Vial to waive the interest fees, etc.
• Adjourn at 8:38 pm

Coming Tuesday August 4th, 2015 from 6p, to 830p at John Marty Park, Arbor Ridge HOA and the Charlais Women’s Network will be hosting National Night Out.  Come to this great event to spend time with your neighbors.  Bring a pot luck dish and your own items to grill on the provided grills.  Games and Fun for the Kids, Appearances by the Washington County Sheriff and information on being safe.

Great Weather, Wonderful neighbors, Parade, Hot Dogs, Face Painting and lots of good times from both Charlais and Arbor Ridge.  Once again Arbor Ridge HOA joined the Charlais Women’s Network to celebrate July 4th as a community.  We hope you enjoyed this years event this year.

4th of July Event 2015

Please enjoy the Summer edition of the community newsletter.

ARHA June 2015 Newsletter

We Need Volunteers for 4th of July Community Event

Charlais Women’s Network (CWN) & Arbor Ridge HOA
**Everyone is invited**
4th of July Event 2015

WE NEED YOU!!!

Please sign up to volunteer at the link below: www.SignUpGenius.com/go/30E0B4FAAA82FAB9-4thofjuly2/4047381

It is that time of the year again! Our Community Fourth of July event is underway and coming up quick. We are in desperate need of volunteers for this event on Saturday, July 4th. The event can not be run without your help. If we do not get volunteers for these shifts listed below, certain events will be shut down until we are able to get a volunteer to supervise.

If you have 30 to 45 minutes on Saturday, July 4th to spare for this event please sign up online for open volunteer needs at: www.SignUpGenius.com/go/30E0B4FAAA82FAB9-4thofjuly2/4047381
To thank you for your time to volunteer, each volunteer will receive a free skip to the front of the line pass at all the events for each of the kids in their immediate family.
If you have no kids? Then the skip to the front of the line pass will be given to you to use or give it to someone whom you choose.

Thank your for all your help and if you know someone who is interested in helping out please pass this information on.

A great big thank you for all of you for lending your support! We are looking forward to seeing you soon!

Thank You,
The Arbor Ridge Board of Directors & The Charlais Women’s Network

Announcing our upcoming Arbor Ridge Annual Community Garage Sale.  Large signage will be placed at the main entrances and it will be advertised on Craig’s List.  Saturday, June 13, 2015 @ Time: 9 am – 2 pm

 **Please note:  if you would like you may have your home garage sale continue past 2 pm, and on Sunday, June 14th.**

Here are some tips to have a successful garage sale:

1.  Collect the clutter around your home.

2.  Have a plan. A successful garage sale does not happen without organization. At least a week before the sale go through your home from top to bottom and clear out clutter. At least 2-3 days before the sale, take an afternoon to price everything and organize it. The day before getting the cash on hand to manage your cash drawer (for example:  a roll of pennies, roll of nickels, roll of dimes, roll of quarters, 20 dollars in dollar bills and 20 dollars in fives).

Do not wait until the last minute to pull off a garage sale 🙂

3.  Clearly mark your prices.

4.  Price things to sell.

5.  Mark things down as the time goes and closing time approaches.

Looking forward to seeing everyone and thank you for your support. The more homes that participate the more this creates a successful day and atmosphere for everyone.