Congratulations to the winners in this years Holiday Light Contest. Thanks to the Social Committee for walking the community to find these wonderful homes. Happy Holidays from your Arbor Ridge HOA Board of Directors and the Committee members.

First Place: 16898 NW Greyhawk Dr

Second Place: 4118 NW Scottsdale Dr

Third Place: 17337 NW Gold Canyon Ln

The 2017 President’s report has been posted to the website.

This is a summary of the items completed and what the future might hold.

http://www.arborridgeonline.com/forms/legal-information/reports/

Arbor Ridge Home Owners Association Annual Meeting for October 25, 2016

I. Meeting Called to Order

• 6:25 pm

II. Proof of Notice of Meeting

III. Established Quorum

• There were exactly 127 homeowners and/or proxies received. Quorum requirement of 20% homeowners was met.

IV. Meeting Minutes

• Motion on the floor to approve the 2015 annual meeting minutes. Motion approved and carried.

V. President’s Report

• Lisa Walker highlighted several projects that were completed over the course of the last year. Some of those include the tree project, irrigation replacement project, Habitat update and all of the social committee events. Please see the Presidents Report for more details.

VI. New Business

• Review of Approved 2017 Budget
  Lynda DuLong reviewed the proposed 2017 budget and answered questions. See that document for details.
• Motion to approve Reserve Transfer documentation, which the CPA’s suggested needed to be in place. Motion approved and carried.
• Nominations from the Floor
  There were no additional nominations from the floor.
• Election of Board Members
  non applicable: no new Board Members at this time.

VI. Adjournment

• Call for adjournment was at: 7:06 pm

New Architectural Review forms are now available for use.  These forms should be used for submitting your exterior changes to your home. If you use an old form it will be returned so make sure to use the new form.

As explained in our CCR’s & Declarations, exterior improvements or modifications require approval by our Architectural Review Committee. In​ ​order​ ​to​ ​process​ ​your​ ​request,​ ​please​ ​make​ ​sure​ ​that​ ​you include​ ​an​ ​application​ ​processing​ ​fee​ ​of​ ​$25.00​ ​payable​ ​to​ ​The​ ​Management​ ​Group.

Deliver the completed form (page 2) along with any additional drawings and information to:
The​ ​Management​ ​Group,​ ​Inc.
Mail​ ​to​: 15350 SW Sequoia Parkway #200, Portland, OR 97224
Fax​ ​to:​ 503-598-0554
Email​ ​to:​ [email protected]

Forms Located here: Documents
ARC Form 2017 (Word)
ARC Form 2017 (PDF)

Reserve Studies are posted for the fiscal year 2018 in the reserve study section.

Reserve Studies

Home owners this is just a reminder that the Annual Meeting is this coming.

Tuesday Oct 24th 2017 @ 6:15 pm at

Bethany Elementary School, 3305 Northwest 174th Avenue, Portland, OR 97229.

Please arrive early to sign in so the meeting can start on time, registration will begin at 5:55 pm.

Home Owners will receive a letter from our Management Company containing a proxy form and information on the upcoming Annual Meeting on October 24th, 2017.  It is really important that if you can not attend the Annual Meeting that you send the proxy form back in the postage paid envelope or you may scan and email your completed form to the Management Office attn: [email protected].

A quorum of Home Owners is needed in order to move forward with day to day business.  Extra mailings cost you the Home Owners $700 per a mailing and continue until we reach the quorum

If you are interested in running for a Board Position please contact Lynda Dulong at The Management Group (see the contacts page) .  We are also looking for people to be involved with the Social Committee, Neighborhood Watch Committee, Newsletter Committee and Landscape Committee.  Please let us know by emailing us, contacting Lynda Dulong or attending the Annual Meeting.

The Annual meeting is a great opportunity to meet the Board of Directors and the Management company that help manage the community.  If you are interested in a Board Position or would like to be a member on one of the committees this is a great place to get involved.

If you need a copy of the letter and/or proxy form please see this link.

2017 PROXY

Arbor Ridge Home Owner Meeting for August 1, 2017

Avamere at Bethany Retirement Center (Craft Room | 3 rd Floor); 16360 NW Avamere Court Portland OR 97229

Homeowner Input

I. Meeting Called to Order

• 6:41 pm

II. Meeting Minutes

• Motion to approve meeting minutes for May 2, 2017. Motion passed.

III. Treasure’s Report

• Not discussed

IV. Committee Report

• Neighborhood Watch – Lisa Walker reported: Tonight is National Night Out
• Social/Newsletter Committee – Lisa Walker reported: July 4th hot dog stand. Gave out over 1000 hot dogs in two hours. Next social event is Holiday Lighting Contest. Next newsletter will come out in a few weeks.
• Landscape – Tom Wilkinson reported: Tree project: two trees approved for removal is scheduled with Davey. Another tree was shown to John which also might need to be replaced. Tom walked around common areas and manually cleaned up some areas. Monument questions: some lights are out, pointing to other areas, etc. Will be discussed later. There might be some quick intermediate steps to take now. John proposed replacing grass on parking strips with vinca minor along Laidlaw. TMG will work with John to break down the proposal. Motion to fix the lighting around the monument, not to exceed $1500. Motion passed.
• Architectural – Board reported: Nothing pending – only one request in the last month or so. Lynda just received a new request but will be sent to Mike Farris via email and go through the normal process for approval.

V. Management Report

Administration

1. Homeowner Correspondence (please see management report on file, for additional information).  Homeowner correspondences were discussed regarding waived yard maintenance reminders, and overdue dues.  It was discussed, that homeowners that wish to have a fine waived are asked to present themselves in front of the board in person to discuss further.

K: request denied
L: request denied.
M: request denied
N: Board decided to waive all soft costs.

Financial

1. Delinquency Report/Collection Update
   • Things are clearing up slowly.

VI. Unfinished Business

1. Mass Community Garage Sale
   • Engaging with Cypress Point community to have a mass community garage sale. Moved to September 9-10.

VII. New Business

1. 2018 Reserve Study
   • Brian is busy – 8-9 weeks out. TMG to ask him if he could get it to us by September 1st. If he can’t commit to that, we’ll go with Dan Huntly.
2. 2018 Budget
3. Showplace Landscape Proposals
   • Homeowners are responsible for arbor vitae when it’s inside their fenced property. Anything outside is the HOA’s responsibility.
4. Landscape Tree Plan 2017 – Update
5. Volunteers Social Events
6. Ad hoc conversation
   • Homeowners discussed the increasing number of rentals in the neighborhood and the options we have around that.

VIII. Adjournment

• Call for adjournment was at: 8:12 pm

We are pleased to announce our upcoming Bethany Area Communities Community Garage Sale 2017!

This is regional event and effort by multiple neighborhoods as a joint effort to have a Garage / Yard Sale.  Arbor Ridge HOA is proud to support it but will not be organizing the event.  You should still promote your own sale, but please make sure to clean up any signage at the end of your sale.

Date: Saturday, September 9th, 2017

Time: 9 a.m. – 2 p.m.

*Please note: If you would like, you may have your home garage sale continue past 2:00 p.m., and on Sunday, September 10th, 2017.

Here are some tips to have a successful garage sale:

1. Collect the clutter around your home.
2. Have a plan (A successful garage sale does not happen without organization. At least a week before the sale go through your home from top to bottom and clear out clutter. At least 2-3 days before the sale, take an afternoon to price everything and organize it. And then the day before getting the cash on hand to manage your cash drawer (for example: a roll of pennies, roll of nickels, roll of dimes, roll of quarters, 20 dollars in dollars and 20 dollars in fives).
Do not wait until the last minute to pull off a garage sale 🙂
3. Clearly mark your prices.
4. Price things to sell.
5. Mark things down as the time goes and closing time approaches.

We look forward to seeing everyone and thank you for your support as the more homes that participate the more successful the day will be for everyone!

Arbor Ridge HOA
Board of Directors

Arbor Ridge Home Owner Meeting for May 2, 2017

Avamere at Bethany Retirement Center (Craft Room | 3 rd Floor); 16360 NW Avamere Court Portland OR 97229

Homeowner Input

Sheriff Meet and Greet – 6:00 pm

I. Meeting Called to Order

• 6:55 pm

II. Meeting Minutes

• Motion to approve meeting minutes for February 7, 2016. Motion passed.

III. Treasure’s Report

• Cottage Collection Reserve account amount concerns. Fair amount of delinquencies still.

IV. Committee Reports

• Neighborhood Watch –
  • Lt Jones sat in and discussed efforts the local sheriff’s department is doing for the community.
• Social/Newsletter –
  • July 4th neighborhood party – hot dog stand. National Night Out in August.
  • Only two calls came into TMG about the lack of the Easter Egg Hunt.
    • Possibly create committee to head up this event.
    • TMG to send out an email for volunteers.
• Landscape – 
  • Irrigation system concerns. Starting the first repairs of the season. The older trees continue to cause problems with the irrigation. Cost of a single repair is less than a tree replacement. Mon, Tues, Thurs, Fri water will be ON – OFF otherwise. Capping sprinklers will save on irrigation.
• Architectural – 
  • Only two ARC requests – both were approved in timely fashion. Consider asking John on holding a special meeting for homeowners where he can talk about landscaping ideas.

V. Management Report

Administration

• Homeowner Correspondence (please see management report on file, for additional information).  Homeowner correspondences were discussed regarding waived yard maintenance reminders, and overdue dues.  It was discussed, that homeowners that wish to have a fine waived are asked to present themselves in front of the board in person to discuss further.
  • A: Letters have been sent to homeowners in question. TMG to reach out to concerned homeowner to come to the meetings and discuss his concerns.
  • B: Trees that were not originally marked for removal are now a problem, as determined by an arborist. Motion to remove the trees and grind the stump as
    estimated by Davey. Motion carried.
  • C, D, E, G: no board action
  • F: Board requested TMG to reach out to homeowner and give them a deadline (e.g. 2 months) to complete the work. Then revisit this via a compliance drive-by and report.
  • G: Motion to prune the tree as outlined by the Davey estimate. Motion carried.

Financial

1. Delinquency Report/Collection Update
   • Liens have increased. Hopeful that delinquency accounts will decrease come summer time with homes selling as they are.

VI. Unfinished Business

1. Monument Design – Update
   • Reviewed several proposals. Board decided to table this – not a priority at this point. Wait for Mike Walker get back and work with Tom on some other lower-cost ideas.
2. Water Overage / Credit – Update
   • We successfully worked with TVWD to give us a credit of $1300 to account for the leak we had last year. Tom has met with John to reduce grass areas that need to be watered and capping the heads. TMG to set up a landscape walk where we can look at areas that could use the same treatment (i.e. remove grass, bark dust it, and cap sprinkler heads).
3. Showplace Landscape Pending Proposals
   • Motion to update the two areas along West Union and one area between driveways. Motion carried.
4. Compliance (Community Standards) – Update
   • Talk more about this on the landscape walk.
5. Volunteers Social Events
   • Discussed earlier. We made an effort to get volunteers.

VII. New Business

1. 2018 Reserve Study
   • Propose getting another vendor to do this work. TMG to get proposals from other vendors.
2. Community Garage Sale
   • Working with other neighborhoods to have a mass community garage sale on the same weekend: September 9-10.
3. Retaining Wall
   • Annual inspection from GeoTech. They recommend we do that every year, which is $800+. Due to other higher priorities and attempting to keep costs down, Board has decided to only have this inspection once every two years.
4. Fence Cleaning
   • Motion to clean the fences along West Union, not to exceed $2000. Motion carried.

VIII. Adjournment

• Call for adjournment was at: 8:41 pm

IX. Executive Session

• The Board to adjourn to Executive Session to review contracts

X. Reconvene To Open Session

• Board reviewed and approved contracts for Showplace.

XI. Adjournment

• Call for adjournment was at: 9:00 pm

An Event put together by neighbors in our own community.

Hello Arbor Ridge Neighbors,

Please see the below attachment for an invite for:

Event:      Love Our City/ Community Block Party
When:      Friday, July 14th, 2017
Time:        6:30 pm – 8:30 pm
Where:     George W. Otten Park
17168 NW Emerald Canyon Dr., Beaverton, OR 97006

**Free Games and Inflatables.
Please come and join our community neighbors for this special summer time event.