Arbor Ridge Home Owner Meeting for January 26, 2022

Meeting held via Video Conference

I. Meeting Called to Order

• 6:33 pm

II. Meeting Minutes

• September 7, 2021 – approved
• December 7, 2021 – approved with revisions to reflect correct terms

III. Financial

• Collection Update from Collection Attorney – AMS will get status reports from
  Collection Attorneys

IV. Home Owner Correspondence/Request

• 17268 NW Lapaloma Lane request waiver of fees and fines – approved $75 waiver
• 17295 NW Gold Canyon Lane contesting violation for lawn maintenance. – Board noted improved lawn maintenance.
• 17349 NW Camelback Lane is requesting $75 waiver relating to lawn maintenance – approved $75 waiver and no ARC needed for adding rocks

V. New Business

• Sidewalk Repair Common Area – approved Kreutz $1,825 Laidlaw sidewalk
  repair and approved $1,775 Savatree/NW Tree Specialists Laidlaw tree
  removal – Main Operating Fund

• The Board approved these Showplace proposals:
  a. Dead plant replacement: $3,359 Cottage Operating
  b. Lawn repair 16694 NW Desert Canyon: $184.13 – Cottage Operating Fund
  c. Landscape repair from tree removal at Oak Creek/Palmbrook: $433.28 –
  Cottage Operating Fund
  d. Structural clearance pruning: $1,907.90- Cottage Operating Fund
  e. Lawn repair at 16765 NW Greyhawk Dr: $489.88 – Cottage Operating Fund
  f. 2021 Beaver Dam dismantle: $1,204.73 – Main Operating Fund (ratified)

• Washington County Permit of Entry – Approved

VI. Open Forum

• AM/Showplace to followup with homeowner on landscape issue

VII. Adjournment

• Call for adjournment was at: 7:50 pm

Arbor Ridge Home Owner Meeting for December 7, 2021

Meeting held via Video Conference

I. Meeting Called to Order

• 6:35 pm

II. ELECTED OFFICERS

• President – Joe Lopez (term through 2024)
• Vice President – Kay Syravong (term through 2025)
• Treasurer – Mike Farris – (term through 2025)
• Secretary – Todd Behunin (term through 2024)
• Director at Large (Position 1) – Daryl Stewman (term through 2022)
• Director at Large (Position 2) – Jenny Krems (term through 2024)

III. 2022 BOARD MEETING DATES

• Deferred

VI. Adjournment

• Call for adjournment was at: 6:55 pm

Arbor Ridge Home Owner Meeting for September 7, 2021

Virtual Hosted via GoTo Meeting

I. Meeting Called to Order

• 6:30 pm

II. Meeting Minutes

• July 27, 2021 – Motion to approve minutes – passed

III. Management Report

ADMINISTRATIVE

FINANCIAL

IV. New Business

1. 1. Cottage Tree Pruning for Visibility and for Building, Sidewalk, and Driveway Clearance – $2500
      Motion to approve maintenance listed above for $2500 – passed
   2. Commons Tree Thinning and Lifting – $1995
      Motion to approve maintenance listed above for $1995 – passed

V. Unfinished Business

1. 1. 2022 budget
      1. Main Collection
         1. Motion to move $2000 from “Water” line (7150) and split other line items:
            1. $1000 to “Bad Debt”
            2. $1000 to “Legal – Collections costs” (7620)
         2. Cottage Collection
            1. Motion to move $1000 from “Contingencies” (5399) to “Water” (7150) – passed
            2. Motion to write off all delinquent accounts that are $5.00 and under – only for the period through 8/31/2021 – passed

VI. OPEN FORUM

Heard from one homeowner about tree removal and sidewalk buckling.  It was clarified that homeowners are responsible for sidewalk repairs.

VII. ADJOURNMENT

• Call for adjournment was at: 7:45 pm

Arbor Ridge Home Owners Association Annual Meeting for November 11, 2020

I. Meeting Called to Order

• 6:00 pm

II. Proof of Notice of Meeting

III. Established Quorum

• There were exactly 126 homeowners and/or ballots received. Quorum requirement was met

IV. Meeting Minutes

• Motion from the floor to approve the 2019 annual meeting minutes. Motion approved and carried.

V. President’s Report

Joe Lopez went over the Boards accomplishments over the course of the last year. Some of those include the following:

• Reduced water cost.
• Changes to the Reserve Study allocations.
• Collection accounts were moved over to a new collection attorney.
• Landscape enhancements.

VI. Adjournment

• Call for adjournment was at: 6:58 pm

Arbor Ridge Home Owner Meeting for July 29, 2021

Meeting held via Video Conference

I. Meeting Called to Order

• 6:32 pm

II. Meeting Minutes

• June 29, 2021 and April 27, 2021 – Approved

III. Management Report

ADMINISTRATIVE

1. 1. 1. Homeowner Communication
         Request for late fee waiver denied on lot #9
         AMS will report lot conditions on Chapparal to WA County Enforcement – Lot 4213
         Reviewed and Discussed other information only communications
      2. Owner Landscape Requests:
         16957 NW Arizona – Approved $210.12 Cottage Funds for front lawn repair
         4586 NW Tatum Ranch Place – Approved $398.12 Main Funds for replacing 3 dead
         arborvitae
         16608 NW Arizona – Approved $429.64 Cottage Funds for front lawn repair
         16946 NW Arizona – Approved $650 Main Funds for replacing arborvitae/Laidlaw

FINANCIAL

1. 1. 1. Balance Sheet – information only, Reserve Funds at good levels
      2. Delinquency Report – Actions Taken
         Unit 0557 La Paloma amount owed $8,847.34 – AMS to proceed with placing a lien
         Unit 0475 Palo Verde amount owed $3,427.25 – AMS to proceed with placing a lien
         Unit 0519 Greyhawk amount owed $1,025.18 – AMS to proceed with placing a lien

New Business

1. 1. ARC Report to Date – Approved
   2. Budget 2022 Main and Cottage – drafts discussed and reviewed – 2 changes to drafts:
      1) move $2,000 in Cottage Contingency line to Water line, 2) add a Bad Debt line to the
      Main budget. Bad debt writeoffs will be split between Main and Cottage budgets.

Unfinished Business

1. 1. Collection Resolution – AMS will circulate the finalized resolution to all homeowners
   2. Columbia Geotechnical Report – discussed report which had positive findings and no action
   3. AMS will email a compliance reminder to all homeowners

IV. OPEN FORUM

• Meeting was open for comments

V. Adjournment

• Call for adjournment was at: 7:36 pm

Arbor Ridge Home Owner Meeting for June 29, 2021

Online Hosted Meeting

I. Meeting Called to Order

• 6:30p

II. New Business

1.  Assessment Collections
   1. Discussion regarding our current process with Vial Fotheringham and Eike Law
   2. Motion to amend collection resolution with the following additional policy change:
      1. Paragraph starting with:
         1. If assessment remains unpaid after the Notice of Intent to Lien…
      2. To be changed to:
         1. If assessment is $1000 or more and is 90 days overdue and remains unpaid after the Notice of Intent to Lien…
      3. Motion passed
   3. Discussed and agreed to collections administrative procedures (attached page).
   4. Discussed and agreed to have AMS place an in-house lien on ID # 0557 as this property is more than 90 days overdue and balance exceeds $1,000.

III. Adjournment

• Call for adjournment was at: 8:12p

Collections Procedures

Arbor Ridge Home Owner Meeting for April 27, 2021

Held on-line via web conferencing due to Covid-19

I. Meeting Called to Order

• 6:32 pm

II. Meeting Minutes

• January 26, 2021 – approved

III. Management Report

ADMINISTRATIVE

1. 1. 1. Homeowner Communication/Requests – approved fee waiver $43.28

FINANCIAL

1. 1. 1. Balance Sheet – information only
      2. Delinquency Report – Board meeting on Collections to be arranged
      3. Collections Update from Collections Attorney – Board meeting on Collections to be
         arranged

New Business

1. 1. 1. ARC Report to Date – approved
      2. Reserve Study 2022 – AMS to confirm Reserve Study proposals for both Main and Cottage
      3. Showplace Contract Renewal – Cottage & Main – Approved & AMS thank Showplace for water conservation efforts and request to continue

Unfinished Business

1. 1. 1. Columbia Geotechnical Report – information only
      2. Retaining Wall and Front Monument Cleaning – approved Showplace $963.79 Main Reserve Funds
      3. 2021 Reserve Study Allocations – AMS to follow up with Showplace on previously approved Reserve Funds for Commons area Bark dust & approved Painting for Mailboxes (AMS to solicit 3 bids)
      4. Options for Fence Replacement – Discussion on options and AMS to circulate maps for Board members to review

IV. Open Forum

• Meeting was opened up to received homeowner comments

IV. Adjournment

• Call for adjournment was at: 7:22 pm

Arbor Ridge Home Owner Meeting for January 26, 2021

Held on-line via web conferencing due to Covid-19

I. Meeting Called to Order

• 6:30 pm

II. Meeting Minutes

• September 3, 2020 and December 14, 2020
  Motion to approve minutes – passed

III. Management Report

ADMINISTRATIVE

1. 1. 1. Homeowner Communication/Requests
         Discussed several correspondences from homeowners. No actions needed

FINANCIAL

1. 1. 1. Balance Sheet – Reviewed report and looks positive
      2. Delinquency Report – Reviewed report and identified several accounts to turn over to Eike Law
      3. Collection Update from Collections Attorney – Not discussed

IV. New Business

1. 1. ARC Report to Date – Board reviewed ARC Report. Motion to approve report – passed
   2. Work Plan 2021
      1. Motion to approve Columbia Geotechnical proposal to review retaining wall and greenspace trails for $1700 in Reserve Funds – passed
      2.  Motion to approve Showplace proposal to bark dust common areas for $5270 in Reserve Funds – passed
      3. Motion to approve Showplace proposal to overseed and aerate Streetscape ($1810) and Cottage Homes ($3590) – passed
      4. Motion to approve Showplace proposal to remove and replace three arborvitae behind 16946 NW Arizona Dr for $458.48 – passed
   3. Other
      1. Discussed water usage in 2020: Budgeted $49k – spent $25k
      2. AMS currently sourcing for Palmbrook brick wall and monument maintenance proposals
      3. Discussion regarding fence cleaning and long-term alternative approaches to ease maintenance
      4. Discussed compliance checks to start around April. Areas to focus on:
         i. parking
         ii. garbage cans
         iii. lawns
         iv. for-rent signs
         v. holiday lights

Open Forum

1. 1. Nothing discussed

VI. Adjournment

• Call for adjournment was at: 7:45 pm

Arbor Ridge Home Owner Meeting for December 14, 2020

Online Meeting

I.  CALL TO ORDER

• 7:30pm

II.  BOARD OF DIRECTORS POSITIONS

• President – Joe Lopez
• Vice President – Kay Syravong
• Secretary – Todd Behunin
• Treasurer – Mike Farris
• Director at Large – Isaac Romero

III. 2021 MEETING DATES

• Joe to send out proposed dates via email

IV. ADJOURNMENT

• 7:45pm

Arbor Ridge Home Owner Meeting for September 3, 2020

Online Meeting

I. Meeting Called to Order

• 6:30 PM

II. Meeting Minutes

• July 28, 2020 – unanimously approved

III. Management Report

ADMINISTRATIVE

1. 1. 1. Homeowner Requests – Reviewed

FINANCIAL

1. 1. 1. Balance Sheet – Not discussed
      2. Delinquency Report – Discussed several delinquent accounts. No actions taken at the moment.

IV. New Business

1. 1. ARC Report – motion to approve report – passed.
   2. 2020-2021 Irrigation System
      1. Decision to shut off water on Sept 25th in effort to save.
      2. Going forward, turn on/off times will roughly be:
         1. May 1st : turn on
         2. 3rd week of September: turn off

V. Unfinished Business

1. 1. 2021 Budget
      1. Motion to charge all future Main and Cottage irrigation expenses to the Main and Cottage
         Reserve funds – motion passed.
      2. Motion to instruct our reserve study consultant to add an “irrigation” line item to
         the 2021 Main Reserve Study – motion passed.
      3. Motion to approve Main budget with the following change – motion passed.

         G/L Code	Line Item	From	To
         7550	Community Function Expense	$1500	$500
         7560	Compliance Program	$2000	$3000

      4. Motion to approve Cottage budget with the additional change of moving all the funds for the Irrigation line item to Contingencies line item – motion passed.
   2. Common/Cottage landscape budget
      1. Motion to approve the Common and Cottage landscape budget for 2021 – motion passed.

VI. Adjournment

• Call for adjournment was at: 7:57 PM