Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Monday, January 6, 2025, 6:30 PM (Meeting held via Video Conference)

1. I. CALL TO ORDER

   • 6:43 pm

2. II. ELECTION OF HOA BOARD OF DIRECTORS

   • President: Joe Lopez
   • Vice President: Kay Syravong
   • Treasurer: Mike Farris
   • Secretary: Todd Behunin
   • Directors at Large:
   • Mary Marek Johnson
   • Jenny Krems
   • Daryl Stewman

3. III. ADJOURNMENT

   • 7:40pm

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tue, September 10, 2024, 6:30 pm (Meeting held via Video Conference)

I. CALL TO ORDER

6:31 pm

II. OPEN FORUM

Nothing discussed

III. APPROVAL OF MINUTES

Motion to approve July 16, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. ADMINISTRATIVE

1. 2025 Draft Arbor Ridge Main Budget

   1. Motion to approve Main Budget – approved

2. 2025 Draft Arbor Ridge Cottage Collection Budget

   1. Motion to approve Cottage Collection Budget – approved.

3. SavaTree Proposal – Pruning Along West Union Road

   1. Motion to approve Proposal #1235969 for the amount of $12401.00, authorizing AMS to transfer funds from the Main Reserve account – approved.

IV. FINANCIAL

1. Balance Sheet

   1. Briefly discussed – budget is healthy.

2. AR Aging Report

   1. Briefly discussed.

V. HOMEOWNER CORRESPONDENCE/REQUESTS 

1. 16788 NW Arizona

   1. Motion to remove the recently planted cherry laurels and extend the compliance deadline one year from now – approved.

2. 16862 NW Desert Canyon

   1. AMS to follow up with the homeowner and clarify the CC&R policies as they apply to their situation.

3. 16942 NW Arizona

   1. Motion to allow the homeowner to keep their modified good neighbor fence – approved.

4. 17076 NW Oak Creek

   1. AMS to collect three bids to do the work.

5. 17151 NW Gold Canyon

   1. Motion to approve the fee waiver request contingent on the homeowner submitting an ARC form to improve the existing lawn – approved.

VI. NEW BUSINESS

1. Irrigation Repair Invoices

   1. Motion to approve the following invoices for irrigation repair totaling $8390.60, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

2. Motion to approve Contract# 240013 totaling $474.00, authorizing AMS to transfer funds from the Main Reserve account – approved.

2. Landscape Improvement Proposals

   1. Cottage Collection Lawn Aeration

      1. Motion to approve Contract# 198603 totaling $2112.00, authorizing AMS to transfer funds from the Cottage Operating account – approved.

   2. Main HOA Lawn Aeration

      1. Motion to approve Contract# 198604 totaling $1257.00, authorizing AMS to transfer funds from the Main Operating account – approved.

   3. Triangle Plantings in 10 locations

      1. Motion to approve Contract# 214862 totaling $4020.00, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

   4. Tree pruning on La Paloma

      1. Motion to approve Contract# 221180 totaling $4371.00, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

   5. Stump removal and plant replacements

      1. Motion to approve Contract# 221127 totaling $1563.00, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

3. Reserve Study Proposal

   1. Motion to approve contract with site assessment included – approved.

4. Good Neighbor Fence

   1. Motion to adopt a new policy enabling homeowners to install a solid panel good neighbor fence if it is inside an existing chain link fence or to replace arborvitae – approved.

VII. UNFINISHED BUSINESS

1. Letter to homeowners regarding arborvitae lining walking paths

   1. Mike Farris to work with Marissa Cade and AMS to finalize the document.

VII. ADJOURNMENT

8:25pm

Arbor Ridge P.U.D. Homeowners Association
Annual Owner’s Meeting Minutes

Thursday, October 26, 2023, 6:30 PM
(Meeting to be held via Zoom)

Proxy count: 144

Directors in Attendance:
Joe Lopez
Kay Syravong
Todd Behunin
Mike Farris
Mary Marek-Johnson
Jenny Krems

AMS Management:
Lynn Panzeca

I. CALL OF THE ROLL AND CERTIFYING OF PROXIES – Meeting was called to
order at 6:30PM. Management recorded the owner’s in attendance and those that
submitted proxies. 144 owners total attended via Zoom, and via proxy.

II. PROOF OF NOTICE OF MEETING – Notice of meeting was sent via electronic
communication and USPS on 10/10/2023

III. APPROVAL OF 2021 & 2022 ANNUAL MEETING MINUTES – Motion to
approve the 2021 and 2022 annual meeting minutes was submitted and seconded.
Motion to approve the 2021 & 2022 Annual Meeting Minutes passed
unanimously.

IV. REPORT OF OFFICERS AND MANAGEMENT AGENT – The Board of
Directors thanked current and former Board Members and the community for
their participation.

V. ELECTION OF DIRECTORS – Joe Lopez, Jenny Krems & Todd Behunin were
appointed by majority vote of ownership to the Board of Directors of Arbor Ridge
P.U.D Homeowners Association for 3 year terms.

VI. OWNERS FORUM

VII. ADJOURNMENT – Motion to adjourn was made and seconded. Motion Passed Unanimously. Meeting was adjourned at 7:10PM.

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, July 16, 2024, 6:30 PM (Meeting held via Video Conference)

I. CALL TO ORDER

6:30 pm

II. OPEN FORUM

Nothing discussed

III. APPROVAL OF MINUTES

Motion to approve May 15, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. FINANCIAL

1. Balance Sheet

   1. Briefly discussed – budget looks good.

2. Delinquency Report

   1. Will be discussed later.

V. HOMEOWNER CORRESPONDENCE/REQUESTS 

1. 16548 NW Talkingstick Way

   1. Motion to deny the $75 violation – approved. AMS to notify the owner that lawn/yard maintenance must be continuous.

2. 16602 NW Desert Canyon Drive

   1. AMS failed to contact Pacific to address the issue from the previous meeting. Homeowner paid for and planted shrubs themselves. AMS to follow up with Pacific and add them to the “no prune list”.

3. 16756 NW Arizona Drive

   1. Motion to approve the $75 fine waiver – approved.

4. 16782 NW Greyhawk Drive

   1. Motion to approve Pacific Landscape Contract #211206 for the amount of $1199.00, authorizing AMS to transfer funds from Cottage Operating account – approved.

5. 16788 NW Arizona Drive

   1. Motion to approve Pacific Landscape Contract #211219 for the amount of $5837.00, authorizing AMS to transfer funds from the Main Reserve account – approved.
   2. AMS to contact the homeowner and make them aware of the upcoming work.

6. 16814 NW Oak Creek Drive

   1. Homeowner appeared to be unaware how their property was going to be affected by the “rejuvenation project”. No action needed.

7. 17076 NW Oak Creek Drive

   1. Proposal was just received and the Board postponed discussing it until the next meeting.

8. 17393 NW Gold Canyon Lane

   1. AMS to arrange the Sheriff’s office to come speak at the Annual HOA meeting.

VI. NEW BUSINESS

1. Arborvitae Maintenance

   1. Discussed with #2.

2. Wetlands Walking Pathway Maintenance

   1. Board requested AMS to draft a letter to be sent to homeowners along the wetlands walking path, reminding them of their responsibility to water/maintain the arborvitae along their back fence. AMS to present that letter to the Board for later approval.

3. Reserve Fund

   1. Discussed with #2.

4. Compliance Checks

   1. AMS to send the board a list of all items being checked/reviewed during compliance walks.

5. Pacific Landscape Management Irrigation Invoices

   1. Invoice 227242 @ $4827.00
   2. Invoice 229802 @ $5688.00
   3. Invoice 229850 @ $3950.00
   4. Invoice 236071 @ $625.00
   5. Invoice 236070 @ $224.00
   6. Invoice 236096 @ $282.00
   7. Motion to approve the above invoices totaling $15,596,00, authorizing AMS to transfer funds from Cottage Reserve account – approved.

6. Association Management Services Fee Increases

   1. AMS to send a notice to all homeowners about the fee increases.

7. Association 2025 Draft Budget

   1. Budget line item adjustment proposals were discussed and noted.
   2. Motion to approve Pacific Management proposal for 2025, including annual contract amount for Main and Cottage, including the enhanced services – approved.

8. Insurance Renewal

   1. Motion to stick with the current insurance provider (State Farm CID) – approved.

9. Common Area Between Kino Springs & Talkingstick Way

   1. Motion to approve Pacific Landscape Contract #214882 for work being done in Track T in the amount of $3311.00, authorizing AMS to transfer funds from the Main Reserve account – approved.

VII. UNFINISHED BUSINESS

1. Collection Resolution

   1. Not discussed

VII. ADJOURNMENT TO EXECUTIVE SESSION

8:30pm

IX. RECONVENE AND ADJOURNMENT

9:03pm

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association
Board of Directors Meeting

Tuesday, May 15, 2024, 6:30 PM (Meeting held via Video Conference)

I. Meeting Called to Order

• 6:30 pm

II. Open Forum

• Board listened to and noted the feedback given by several homeowners in attendance.

III. Meeting Minutes

• Motion to approve March 5, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. Financial

1. Balance Sheet

   1. Briefly discussed – budget looks good.

2. Delinquency Report

   1. AMS to track down and provide the Board with details regarding a particular lien expense that occurred around November 2023.

V. Homeowner Correspondence / Requests

1. 4312 NW Diamondback Drive

   1. Board determined the area in question is not common HOA property and would be the homeowners responsibility to maintain. AMS to contact the homeowner, explain that mulch was only placed in common areas, and to suggest they submit ARC request which would give them HOA approval to do the work themselves.

2. 16602 NW Desert Canyon Drive

   1. Motion for Pacific to work with the homeowner in determining how to rectify/replace the front bushes which were improperly trimmed, and provide a recommendation and bid for the board to review – approved.

3. 16760 NW Oak Creek Drive

   1. Motion to approve Pacific Landscape Contract #201347 for the amount of $1582.00, authorizing AMS to transfer funds from Cottage Operating account – approved.
   2. AMS to contact homeowner and verify work still needs to be done.

4. 17076 NW. Oak Creek Drive

   1. Motion to have Pacific walk through the wetland area along homeowners back fences, both on the north and south sides, from NW Laidlaw to NW 174th laidlaw, and provide a recommendation and bid to combat/remove blackberry bushes that are encroaching homeowners backyards – approved.

5. NW Kino Springs and NW Tucson St

   1. AMS to request a bid from Pacific to enhance the area along NW Tucson St between NW 167th Terrace and NW Talkingstick Way with a decorative lawn conversion streetscape and trimming of bushes along the black fence.

VI. New Business

1. Disaster Preparedness Presentation\

   1. Briefly discussed – will be presented at a later date.

2. Landscaping

   1. Irrigation Repairs

      1. Motion to approve Pacific Landscape Contract #225300 for the amount of $2100.00, authorizing AMS to transfer funds from Cottage Reserve account – approved.

   2. Crabgrass Treatment

      1. Motion to approve Pacific Landscape Contract #197565 for the amount of $1648.75, authorizing AMS to transfer funds from Cottage Operating account (Landscape – other) – approved.

   3. Weed Intrusion

      1. AMS to request recommendations and a bid from Pacific to combat weeds along the walkway behind NW Arizona Dr, possibly applying mulch in affected areas.

   4. Mailbox Repair

      1. Motion to approve HOA Services Job #32025 for the amount of $833.25, authorizing AMS to transfer funds from the Main Reserve account (Landscape – other) – approved.

   5. Collections Resolution

      1. Motion to adjust the Collections Resolution verbiage on page 2, paragraph 6: Replace the word “is” with “may be”, so the sentence reads: If the assessment continues to remain unpaid, the account may be turned over to the Association’s collection attorney. Motion approved.

VII. Unfinished Business

1. Representation Agreement

   1. Motion to approve the revised agreement and appoint Joe Lopez as liaison with Vial Fotheringham – approved.

VI. Adjournment

• Call for adjournment was at: 8:00 pm

Arbor Ridge P.U.D Homeowners Association
Board of Directors Meeting

Tuesday, March 5, 2024, 6:30 PM

(Meeting held via Video Conference)

I. CALL TO ORDER

6:30 pm

II. OPEN FORUM

Board listened to and noted the feedback given by several homeowners in attendance.

III. APPROVAL OF MINUTES

Motion to approve January 9, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. FINANCIAL

1. Balance Sheet
   1. Briefly discussed – budget looks good.

V. HOMEOWNER CORRESPONDENCE/REQUESTS 

1. 4396 NW Diamondback Dr
   1. Motion to approve Pacific Landscape Contract #196187 for the amount of $3,732.00, authorizing AMS to transfer funds from Main Reserve account – approved.
2. 4586 NW Tatum Pl
   1. Motion to approve Pacific Landscape Contract #192980 for the amount of $5,304.00, authorizing AMS to transfer funds from Main Reserve account – approved.
3. 16587 NW Talkingstick Way
   1. Motion to approve Pacific Landscape Contract #192992 for the amount of $5,348.00, authorizing AMS to transfer funds from Main Reserve account – approved.
4. 16792 NW Desert Canyon Dr
   1. Owner present – requested tree removal. Advised trees in the Association were recently trimmed. Board will continue to monitor. No action taken at this time.
5. 16942 NW Arizona Dr
   1. Motion to approve Pacific Landscape Contract #193479 for the amount of $4,538.00, authorizing AMS to transfer funds from Main Reserve account – approved.
6. 16989 NW Arizona Dr
   1. Information only – no action taken.
7. 16990 NW Arizona Dr
   1. Motion to refund all associated fees pending account review – approved.
   2. AMS to report back on the current lien process and verify actions are being taken correctly.
8. 17135 NW Elk Run Dr
   1. Motion to approve Pacific Landscape Contract #192678 for the amount of $12,966.00, authorizing AMS to transfer funds from Main Reserve account – approved.
9. 16760 NW Oak Creek Dr
   1. Motion to approve Pacific Landscape Contract #201347 for the amount of $1,582.00, authorizing AMS to transfer funds from Cottage Operating account (Line item: Landscape Other) – approved.

VI. NEW BUSINESS

1. Mailbox Pad Repair – 16811 NW Greyhawk
   1. Motion to approve Charter Construction proposal (Project 2472091) for the amount of $7,876.40, authorizing AMS to transfer funds from Main Reserve account – approved.
2. Vial Fotheringham Representation Agreement
   1. Board discussed – no action taken at this time.
3. Seeding and Planting Proposal
   1. Motion to approve Pacific Landscape Contract #200922 for the amount of $2,905.00, authorizing AMS to transfer funds from Cottage Operating account(Line item: Landscape Other) – approved.
4. 16944 NW Arizona
   1. Motion to approve Pacific Landscape Contract #193480 for the amount of $7,152.00, authorizing AMS to transfer funds from Main Reserve account – approved.

VII. UNFINISHED BUSINESS

Nothing discussed

1. ADJOURNMENT

8:00pm

Arbor Ridge P.U.D Homeowners Association Annual Meeting

Tuesday, January 9, 2024, 6:30 PM

(Meeting held via Video Conference)

MEETING MINUTES

1. CALL TO ORDER

6:30 pm

1. ELECTION OF OFFICERS

• President: Joe Lopez
• Vice President: Kay Syravong
• Secretary: Todd Behunin
• Treasurer: Mike Farris
• Directors at large:
  • Jenny Krems
  • Daryl Stewman
  • Mary Marek Johns

III. OPEN FORUM

Board listened to and noted the feedback given by several homeowners in attendance. Most concerns are included in the agenda and will be addressed later.

1. APPROVAL OF MINUTES

Motion to approve September 12, 2023, meeting minutes – approved

1. FINANCIAL

1. Balance Sheet
   1. Briefly discussed – budget looks good.

1. HOMEOWNER CORRESPONDENCE/REQUESTS

1. 1. 4586 NW Tatum Pl
      • Motion for AMS request a bid from Pacific Landscaping and execute the work immediately if bid comes within 10% of the previous Showplace proposal ($1070) – approved. Fund via Main Reserve.
   2. 16587 NW Talkingstick Way
      • AMS to request a bid from Pacific to clean up the area.
   3. 16821 NW Oak Creek Dr
      • Motion to approve a one-time courtesy request to waive the fee in response to a prohibited vehicle parked at the unit – approved.
      • Motion to approve a one-time courtesy request to waive the fee in response to running a business from the home – approved.
   4. 16904 NW Oak Creek Dr (Report)
      • Information only – no action taken.
   5. 16904 NW Oak Creek Dr (Request)
      • Motion to approve one-time courtesy request to waive the fee for removing the basketball hoop – approved.
   6. 16989 NW Arizona Dr
      • Discussed in New Business
   7. 16989 NW Arizona Dr
      • Discussed in New Business
   8. 17135 NW Elk Run Dr
      • AMS to request Pacific confirm the irrigation was/is operational here and request a proposal for replacing the arborvitae.
   9. 17167 NW Elk Run Dr
      • Discussed in New Business
   10. 17182 NW Gold Canyon Ln
       • Motion to waive the fine and any interest accrued – approved.
   11. 17365 NW Gold Canyon Ln
       • Information only – no action taken.

VII. NEW BUSINESS

1. 1. SavATree West Union Tree Project Proposals – Main/Commons
      • Motion to approve the work for all three bids (Estimate #’s 1056433, 1056434, and 1056435), to be funded from the Main Reserve – approved.
   2. Pacific Landscape Project Proposals
      • Cranefly – Cottage
        1. Motion to approve proposal in the amount of $2497, to be charged to Cottage Operating Landscape – Other category – approved.
        2. Motion to approve proposal in the amount of $1416, to be charged to Main/Commons Operating Landscape – Other category – approved.
      • Turf Conversions – Main/Commons
        1. Motion to approve Contract #’s 190427, 191210, and 191211 (Emerald Canyon, Laidlaw, Oak Creek), to be funded via Main Reserve – approved.
        2. Motion to approve Contract # 189974 (Palmbrook), to be funded 50% from Main Reserve, 50% from Cottage Reserve – approved.
      • Replant Tree – 16989 NW Arizona Dr
        1. Motion to approve Contract # 188413, to be funded via Cottage Reserve – approved.
      • Arborvitae Replacement Proposals – 17167 NW Elk Run Dr.
        1. Motion to approve Contract # 191214, to be funded via Main Reserve – approved.
        2. AMS to request proposal from Pacific to replace arborvitae with cherry laurel along northwest side of 16788 NW Emerald Canyon Dr. Also work with the homeowner since the removal would result in a loss of privacy while the replacement shrubs fill in over time.
      • Tree Replacements Proposal
        1. Motion to approve Contract # 191212, to be funded via Cottage Reserve – approved.
   3. Installation & Removing Window Air Conditioners
      • Motion to approve new resolution – approved.
      • AMS to work with the President and Secretary to obtain signatures on the resolution.

VIII. UNFINISHED BUSINESS

1. Motion to approve Contract # 188669, to be funded via Main Reserve – approved.
2. ADJOURNMENT TO EXECUTIVE SESSION
   • 8:30pm

1. RECONVENE AND ADJOURNMENT
   • 8:40pm

Arbor Ridge P.U.D Homeowners Association
Board of Directors Budget Meeting

Tuesday, September 12, 2023, at 6:30pm

(Meeting held via Video Conference)

I. Meeting Called to Order

• Meeting called to order at 6:30 pm
• Board Members Present: Joe L, Kay S, Mike F, Jenny K, Mary J

II. Open Forum

• Open forum held and heard comments from homeowner regarding tree removal and tree replacement.

III. Meeting Minutes

• August 8, 2023 – Motion adopted to approve.

Management Report

IV. FINANCIAL

1. Balance Sheet – information reviewed; no action taken.
   1.  

V. HOMEOWNER CORRESPONDENCE/REQUESTS

1. New Owner/Tenant Community Orientation – discussed and referred to Livability Committee for specific, feasible action items.
2. Backyard Trees – AMS will add language to Community Reminders email about tree impacts to neighbors. AMS will forward to the homeowner information about the Washington County Nuisance Complaint Form.

VI. New Business

1. Main 2024 Budget – motion was approved to adopt the budget with following changes:
   1. Move $800 from Office Supplies to Electricity line item.
   2. Move Lien Filing into Legal line item (consolidate).
   3. Increase Legal – Collection Costs by $2,500 by increasing the Main annual assessment amount.
2. Cottage 2024 Budget – after review and discussion, motion was approved to adopt the budget with no changes.

VII. Unfinished Business

1. Pacific Landscape – service start date Oct. 1, 2023; information only
2. 4140 NW Diamondback Dr. – arborvitae; information only
3. 4561 Continental Place Lawn – irrigation; AMS will check with homeowner to determine if lawn renovation work is still desired.

VI. Adjournment

• Call for adjournment was at: 7:40 pm

Arbor Ridge Homeowners Association Annual Meeting for October 19, 2022

I. CALL TO ORDER
Meeting called to order at 6 p.m. Introduction of Board members attending and
AMS staff

II. PRESIDENT’S REPORT
Board President presented report

III. NEW BUSINESS
Introduction of Candidates – the 1 attending candidate was introduced and made
comments

IV. OPEN FORUM
Positive comments were made regarding the annual meeting notification and annual meeting process; dead trees along NW Laidlaw; and Cottage home landscape services

AMS will followup with NW Laidlaw dead tree problem by presenting 3 bids from 3
companies at the Janaury Board meeting. Each company will be asked to assess
which dead trees should be removed on NW Laidlaw and the cost.

V. ADJOURNMENT – meeting was adjourned at 6:29 p.m.

Organizational Meeting – Date to be announced for assignment of Officer
Positions.

Arbor Ridge P.U.D. Homeowners

Association Virtual Annual Meeting

Meeting Minutes

Tuesday, October 26, 2021

I. CALL TO ORDER – meeting called to order at approximately 6 p.m.

II. REVIEW OF 2020 ANNUAL MEETING MINUTES – 2020 minutes approved

III. PRESIDENT’S REPORT – the HOA President presented the report

IV. NEW BUSINESS

1. Introduction of Candidates – candidates were introduced and gave a brief presentation

V. OPEN FORUM – open forum was held, comments received

VI. ADJOURNMENT – meeting was adjourned at approximately 7:30 p.m.