Minutes May 2011


Approved Minutes

Arbor Ridge Home Owner Meeting for May 23rd 2011

Homeowner Input

I. Meeting Called to Order

7:05pm

II. Meeting Minutes

March 2011 Minutes were motioned for approval by Michael F. Board passed the minutes unanimously.

III. President’s Report

  • Landscape walk – Will be discussed

IV. Treasure’s Report

Review of February, March and April financials by Mike F was done and we are in budget but there was incorrect reporting of water for the Cottage & Main financials.  Lynda indicated all the water was charged to the Cottage and is being corrected.

V. Committee Report

  • Architectural – five applications have been processed for yard improvements
  • Landscape – Committee not present

VI. Management Report

Administration

  • Homeowner Correspondence

Please see the Management report for May 2011 from The Management Group, no issues or actions needed by the board

Financial

  • Delinquency Report

No actions required by board

Repairs and Maintenance

No actions required by board

VII. New Business

  • Landscape Committee Resolution

A motion was made to approve the Resolution as finalized by Michael F and passed by the board.  A signed copy will be completed by the President and Secretary.  It will be published on the web site and mailed to all home owners.

  • Reserve Study Update

A motion was made to approve the Reserve Study Update as written and not to exceed $700 in cost by Dave and passed by the board.

VIII. Unfinished Business

Landscape Walk Notes

Blackberry bushes

Showplace provided a proposal of $1900 to cut down and spray the bushes in the wetlands from 174th to power line park.  Spray will occur once after the bushes are cut and again in the fall.

A motion was made to approve the proposal by Showplace by Dave and passed by the board.

Cottage homes

Driveway triangles don’t seem to be doing very well the plantings are not really growing.  It was being looked at other solutions from River Rock or Moss to grow in the areas.  No decision has been made.

Street trees are invading the water meters on properties, proposal to have trees removed and ground down to prevent damage to water meters and water mains also sidewalks are also sustaining damage by being lifted up by tree roots.  A review of the CCR’s have determined that the Home Owners are responsible for the Street Trees and damaged Sidewalks and driveways.  The Landscape Maintenance program does not cover these repairs.  The board has decided to provide information to the home owners in the next Newsletter to educate Home Owners and their responsibilities on what they can do if they have a Tree causing damage to their property.

Summer Newsletter

A newsletter for the Summer to include information on the Charlais 4th of July event, Trees causing damage and damaged utility covers and who to contact.

Lynda to forward Charlais information to board.

Dave had mentioned that it would be nice to see a path extension on the south side of the Power Line Park near bronson.  Michael F also noted that the property might have been purchased by THRPD.  This might be an indication that it could be developed by them.

IX. Adjournment

Call for adjournment was at 8:05 pm



Agenda July 2011

Arbor Ridge Homeowners Association Board of Directors Meeting Agenda

Monday, July 25, 2011 @ 6:30 pm (New Time)

Somerset Christian Church, 16255 NW Bronson Rd

HOMEOWNER INPUT

Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.

I.  CALL TO ORDER

II.  MEETING MINUTES

  • May 2011

III.  PRESIDENT’S REPORT

IV.  TREASURER’S REPORT

V.  COMMITTEE REPORTS

VI.  MANAGEMENT REPORT

ADMINISTRATION

  1. Homeowner Correspondence

FINANCIAL

  1. Delinquency Report
  2. Collections

REPAIRS & MAINTENANCE

VII.  NEW BUSINESS

  1. Landscape Walk/Compliance Inspection
  2. Reserve Study 2012
  3. 2012 Budget
  4. Annual Meeting Date

VIII.  UNFINISHED BUSINESS

  1. Tree Notice Update
  2. Triangle Landscape Areas
  3. Landscape Improvements/Proposals
  4. Summer Newsletter

IX.  ADJOURNMENT



Minutes March 2011


Approved Minutes

Arbor Ridge Home Owner Meeting for March 28th 2011

Homeowner Input

I. Meeting Called to Order

6:34pm

II. Meeting Minutes

January 2011 Minutes were motioned for approval by Michael F. Board passed the minutes unanimously.

III. President’s Report

Landscape walk – Information taken from Mike F’s notes sent out on March 11th
The Landscape walk went very good. There was a lot of action items and Lynda has been collecting.
Wetlands – We have been told by clean Water Services that we can use a certain spray to get rid of the Blackberries in the wetlands but we need to wait to use the spray when the leaves start unfolding in the spring to get maximum kill. They will die off and decay from there. John will also be allowed to remove fallen trees that are effecting our pathways as needed.
Blackberries – There are some areas along the pathways not in the wetlands that John has already been working on to remove these. Along the wall on the pathway between Laidlaw & 174th
Water Overflow on the Laidlaw to 174th Path – on the walk we noticed that the recent rains had made a mess on the path with mud from the overflowing of the creek. Showplace will go through and clean it up if they have not done so already. We talked about possible solutions to either gravel or plant something in the mud areas to help retain the soil for the future. No decision has been made yet.
Cottages Homes – We reviewed the Triangle areas for the north side of Oak Creek to West Union. While some areas are not growing yet, John from Showplace is confident the spring the plants will start going crazy and fill in the triangle shaped areas. He will monitor them and replace plants as needed at no cost to us. We also reviewed a huge problem developing in the area and likely it is happening in the larger home areas too, but their are several trees that roots are causing not only side walk problems but hitting up against the water meter boxes and lines. This could be a very thing. So John with Showplace has created list of the worst trees and we are looking to remove them and replace the tree near by if needed and / or required by the county laws (30 feet between trees maximum). This may will reduce the number of trees but will save money and damage in the long run. Proposal should be at the next meeting. We also have a huge problem in the cottage homes with people not cleaning up after their dog on their own yards and along the street trees. Partially I think this is because Home Owners are not maintaining their own yards in the cottages and just leave it up to John’s crew.
Graffiti on Children Playing sign – This was removed and to note one sign has been stolen.

IV. Treasure’s Report

Review of February financials by Mike will happen April

V. Committee Report

None

VI. Management Report

Administration

  • Homeowner Correspondence

Please see the Management report for March 2011 from The Management Group

Financial

  • Delinquency Report

In the latest report Mike F motioned to stricken those delinquencies from the record those homes that have unrecoverable funds that are owed the HOA David C. seconded the motion to stricken these accounts.
The lot numbers and amounts are recorded below-
Cottage Collection -Lot 108 $574.12 noncollectable due to foreclosure
Cottage Collection -Lot 174 $406.00 noncollectable due to foreclosure
Cottage Collection -Lot 205 $871.95 noncollectable due to foreclosure
Totals: $1,852.07

These lots will be turned over for collections –
Cottage Collection -Lot 158 $3,854.06
Cottage Collection -Lot 197 $2,953.05
Cottage Collection -Lot 427 $5,660.24
Cottage Collection -Lot 445 $2,430.65
Cottage Collection -Lot 469 $2,485.48
Cottage Collection -Lot 512 $7,127.44
Cottage Collection -Lot 554 $1,721.82
Totals: $26,232.74

Repairs and Maintenance

VII. New Business

Signed a resolution for DR Horton signs for placement on Laidlaw, Discussion on how this will be enforced.
Compliance inspections will return in May

VIII. Unfinished Business

Landscape Walk Notes

Blackberry bushes – Treatment will occurwhen they bud, also homes on Gold Canyon should treat the bushes between the Fence and Retaining wall
Dogs – There are several incidents that homeowners are not cleaning up after their dogs around the community. Discussion of new signage was brought up but no one could decide on if this was nessassary or not and where to place signs is a challange.
Graffitti – is still an issue in the community
Cottage homes – Driveway triangles don’t seem to be doing very well the plantings are not really growing.
– Street trees are invading the water meters on properties, proposal to have trees removed and ground down to prevent damage to water meters and water mains also sidewalks are also sustaining damage by being lifted up by tree roots.
Spring Newsletter – Focus on Dog issues

IX. Adjournment

Call for adjournment was at 8:14 pm



Agenda May 2011

Arbor Ridge Homeowners Association Board of Directors Meeting Agenda

Monday, May 23, 2011 @ 6:30 pm (New Time)

Somerset Christian Church, 16255 NW Bronson Rd

HOMEOWNER INPUT

Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.

I.  CALL TO ORDER

II.  MEETING MINUTES

  • March 2011

III.  PRESIDENT’S REPORT

IV.  TREASURER’S REPORT

V.  COMMITTEE REPORTS

VI.  MANAGEMENT REPORT

ADMINISTRATION

  1. Homeowner Correspondence

FINANCIAL

  1. Delinquency Report

REPAIRS & MAINTENANCE

VII.  NEW BUSINESS

  1. Landscape Memorandum
  2. Reserve Study Update

VIII.  UNFINISHED BUSINESS

  1. Landscape Walk Update
  2. Compliance
  3. Summer Newsletter

IX.  ADJOURNMENT



Minutes January 2011

Approved Minutes

Arbor Ridge Home Owners Association Meeting January 24th 2011

Homeowner input
Pride Disposal had an hydraulic leak on Diamondback and left oil stains on Diamondback stretching 100 yards or more. Cathy P. called Pride Disposal and the company stated that they had done all that was required of them. Cathy P. feels that this is unsatisfactory and will continue to pursue this issue.
4312 Diamondback – violation for landscape is attending this meeting to discuss his landscape violations. After lengthy discussion Cathy P. motioned to have the homeowner split the fine – $35 Motion was approved by the board.
I. Meeting called to order – 6:33 pm PDT
II. Meeting Minutes
Motion to approve the meeting minutes for Sept. and Oct. 2010. Cathy P. and Mike F. motion to approve minutes.
III. President’s Report
In 2011 we need to concentrate on Resolutions for the Committees Established and Policies
IV.Treasure’s Report
No report
V. Committees
Landscape Committee
The current plantings from Showplace are not up to the quality they should be, The committee should be doing a walk with Showplace as well.
Wetlands should have the blackberries removed as soon as possible.
Landscape committee will do a walk through the 2nd week of February.
VI. Management Report
Administration

Homeowner Correspondence
Violations A, B, C – Motion to keep fines @ $75 from Cathy P. and David C. second. Issue D was tabled
Financial
Delinquency Report
Smith and Greves have been unsatisfactory with the current delinquencies, Lynda D. suggested that the HOA look at new representation for collections. Motion by Mike F. to move all $1,000 violations to collections and David C. seconded. Motion passed by the board.
VII. New Business
CPA Questionnaire – Signature required to proceed on a financial review
Mailbox areas – Restaurant taped flyers to mailboxes which left residue on the recently cleaned
Memorandum – Management Group Inc, contract – The board will need to sign for the renewal of Management group contract.
Compliance Dates – Dates agreed upon were Feb, May, June, July, Aug, Sept. and the second Thursday
Committee Roles/Resolutions – To identify the expectations of the committees and identify what the committee is responsible for.
Reserve Study 2011
Newsletter – Topics, discourage residents and community from posting announcements on Mailboxes.
VIII. Unfinished Business
IX. ARC Review
Narahari – Modifications to the home was presented and the board were all positive about the changes proposed by the architect and the homeowner. Board were in agreed that the results look good but wanted to make sure all the closest neighbours were also Ok with the proposed changes. Once the neighbors are ok with the changes the homeowner can move forward with the changes.
X. Adjournment – was at 8:30 pm PDT


Agenda March 2011

Arbor Ridge Homeowners Association Board of Directors Meeting Agenda

Monday, March 28, 2011 @ 6:30 pm (New Time)

Somerset Christian Church, 16255 NW Bronson Rd

HOMEOWNER INPUT

Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.

I.  CALL TO ORDER

II.  MEETING MINUTES

  • January 2011

III.  PRESIDENT’S REPORT

IV.  TREASURER’S REPORT

V.  COMMITTEE REPORTS

VI.  MANAGEMENT REPORT

ADMINISTRATION

  1. Homeowner Correspondence

FINANCIAL

  1. Delinquency Report

REPAIRS & MAINTENANCE

VII.  NEW BUSINESS

  1. DR Horton Memorandum
  2. Tax Form

VIII.  UNFINISHED BUSINESS

  1. Landscape Walk Update
  2. Compliance Date
  3. Spring Newsletter

IX.  ADJOURNMENT



Minutes November 2010

Approved Minutes

Arbor Ridge Home Owners Association Meeting November 3rd 2010

Called to order at 7:45 pm

Board Members Not Present: John and Aditya ; Present; Mike, Cathy, Dave, Sunil and Lynda from TMG

September Meeting minutes will be tabled till January 2011

Board Positions Open:

  • Treasurer
  • ARC Committee
  • Dave Cummings was re-elected to a 3 year term since his term was up.
  • Mike Foster will be taking a Director position.

Meetings for the 2011 year as as follows and subject to change:

  • January 24
  • March 28
  • May 23
  • July 25
  • September 26
  • October 24 – Annual Meeting
  • November 14

Times will also change from 7:00pm to 6:30 pm

A Newletter reminder with Meeting dates and New times will go out along with a section to have homeowners submit ideas along with a date to remove Holiday/Christmas Lights which should be down by February 2, 2011.

8:12pm Meeting was adjourned



Minutes September 2010

Approved Minutes

Arbor Ridge Home Owners Association Meeting September 27th 2010

Attendance: Mike F., Aditya K., Sunil L., John M., Lynda D. from TMG

Homeowner Input: Tom a homeowner was inquiring about a $11,000 irrigation expense. He explained that he has seen several sprinkler heads that were miss-aimed, or broken shooting water into the street over the summer and wants to know what the landscaping service more or less ignored those issues for several days and weeks over the summer. Mike F. explained that these and other issues were being addressed currently.

City By Choice: 10min presentation about City By Choice. You can read more here acitybychoice.org

Arbor Ridge Home Owners Association Meeting was called to order at 7:50pm

Meeting Minutes: Minutes from the special meeting in June were approved by motion from Sunil L.

President’s report: Landscape walk with Mike F., Mary D., Lynda D., and John from Showplace landscaping was done and issues were noted by Mike and Lynda. Also please see the write up from Mary D., Carolyn and Amie
2 board member positions are going to be available this coming election – 3 year terms and a board member at large position is also open.

Treasurer’s Report: Nothing to report at this time

Committee Reports:

Architectural Committee: One door color change request that was approved.
Social Committee: Ice cream social went off well but the turnout was less than the year before.

Management Report:
a: Mailbox issue. There have been complaints that the mailboxes are getting moldy and dirty so there was a quote done for cleaning the mailboxes.
b: 16581 Oak Creek – Papers piling up – No Board issue here.
c: 17094 NW Elk Run – Lawn issue – Good detailed response for a plan of action – No Board issue
d: 17150 NW Oak Creek – Mold issue on the house – No Board issue
e: 16976 NW Mesa View – Dirt beside fence between homes, home owner is making a compose area – No Board issue.

Financial Report: Overall issues are improving and there are less delinquencies

New Business:
1. Reserve Study – Board briefly went over the Reserve Study and agreed that a on-site should be done in the next two years.
2. 2011 Budget – Board discussed the 2011 budget and made adjustments to both the Cottage Collection and Main Collection budgets. The Cottage Collection budget was motioned for approval by John M. and seconded by Sunil L. The Main Collection was discussed at great length to make it balance out for the 2011 year. Budget for the Main Collection was motioned for approval by Sunil L. and seconded by John M. The budget for 2011 will keep the current assessment of $250/yr for the 2011 time frame.
3. Landscape Study – Board went over the new landscape plan to convert several between property driveway grass triangles to convert to a more manageable ground cover solution. Phase I is to convert from Oak Creek North up to West Union. Board approves moving ahead with this plan at this time.
4. Mailbox Cleaning – Bid went out to have the mailboxes cleaning – Costs were bid out to $30/hr or $512.50 for the project. Motion to approve this plan to clean the Mailboxes and not to exceed $1,000 and to buy 4 slow children permanent signs on sign post for the community was motioned by John M. and approved by the board.
5. A short Newsletter for the general election and Fall will be put together and sent out ASAP

Unfinished Business: No unfinished business at this time

Adjournment: Meeting was adjourned at 9:00pm



Agenda January 2011

Arbor Ridge Homeowners Association Board of Directors Meeting Agenda

Monday, January 24, 2011 @ 6:30 pm (New Time)

Somerset Christian Church, 16255 NW Bronson Rd

HOMEOWNER INPUT

Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.

I.  CALL TO ORDER

  • Introduction of New Board Member

II.  MEETING MINUTES

  • September & October 2010

III.  PRESIDENT’S REPORT

IV.  TREASURER’S REPORT

V.  COMMITTEE REPORTS

VI.  MANAGEMENT REPORT

ADMINISTRATION

  1. Homeowner Correspondence

FINANCIAL

  1. Delinquency Report

REPAIRS & MAINTENANCE

VII.  NEW BUSINESS

  1. CPA Questionnaire
  2. Mailbox Areas
  3. Memorandum
  4. Compliance Dates
  5. Committee Roles / Resolution
  6. Reserve Study 2011
  7. Newsletter

VIII.  UNFINISHED BUSINESS

  1. Landscape Walk

IX.  ARC REVIEW

  1. Narahari

X.  ADJOURNMENT



November 15th 2010 Meeting Cancelled and New Time for 2011

It has been decided that there is no need to meet November 15th 2010 for a regular board meeting.  This meeting has been cancelled.

We will resume meetings on January 24th 2011 beginning at a new time of 6:30 pm instead of 7:00 pm.  This will be the new regular time for all meetings going forward.