What: We will also be discussing information on creating a Neighborhood Watch Program,
Minutes November 2011
Approved Minutes
Arbor Ridge Home Owner Meeting for November 29th 2011
Homeowner Input
I. Meeting Called to Order
6:35 pm
II. Meeting Minutes
- July 2011 Minutes were motioned for approval and the Board passed the minutes unanimously.
III. President’s Report
- Mike Foster requested that the Board of Directors 2012 introduce themselves. This included the newly appointed board members from the October meeting. He also proceeded with communicating an overview of how the order of the meeting would be facilitated.
IV. Treasure’s Report
- Dave Cummings stated that as of October 2011 we are under budget to date and will continue operating under budget.
- Lynda Dulong will be finalizing next year’s annual budget.
- A discussion took place among the board members in discussing the renewal of the CD. It is generally renewed, as we get good rates on the CD. This is money from the Reserve Funds which we don’t need access to. It was agreed upon to automatically renew it. Dave Cummings stated that he is in review of laddering the CD portfolio which will give the best return on our investment.
V. Committee Report
- Architectural – None
- Landscape – A discussion on the street triangles that have been planted with ground cover. It was agreed upon that grass with mulch is the best solution to keep them neat in appearance.
- Mary Davidson has put together an adhoc committee to define the street tree issues. The trees have a possibility of damaging the water meters and sidewalks. The adhoc committee is a separate team that will continue discussing what options can be pursued to resolve the problems. It was agreed upon that the committee is separate from the Landscape Committee. This adhoc committed was not sanction by the board, rather it is home owner created to present their concerns and offer resolution for the board to consider if the board needs to be involved in a solution. The HOA is not to fund, as it would be costly and create possible liability if something, such as a water meter being damaged. An assessment and legal requirements will need to be reviewed, county requirements and compliances with defined codes.
- Special Events – Lisa Walker requested a motion to support the December Holiday Light’s event. A new flyer will need to be created by Lynda Dulong of approximately 550 flyers. Dave Cummings motioned that the event could be funded in the amount of $300.00. This would cover the Grand prize, 2nd prize, and 3rd prize. Lisa Walker, Harleen Kaur, and Aradhana Gupta will distribute the flyers within the community. It was motioned by Dave Cummings and second motioned by Mike Foster.
VI. Management Report
Administration
- Homeowner Correspondence
Homeowner, Ying – Property: 17206 Gold Canyon, asked for a motion to be proposed to the board for two separate fines of $150.00 and $75.00 due to the property was rented and the homeowner was not aware of the charges, and did not receive them in forwarded mail. The homeowner has now taken care of the conditions of the property and advised the tenants. Homeowner has updated TMG of the change of address taken place and in good faith states that it will not occur again. Homeowner asked for the fines to be waived. Mike Foster motion the request of waiver to be approved and Dave Cummings seconded the motion.
Financial
- Delinquency Report reviewed
No actions required by board
Repairs and Maintenance
No actions required by board
VII. New Business
- Motion to approve the new Board of Directors and Committees for 2012. Michael Foster (President), Mike Farris (Vice Chair) Lisa Walker (Secretary) Dave Cummings (Treasurer), Aditya Kapoor (Director at Large), Todd Behunin (Director at Large) and Architectural Review Committee members, Social Committee, and Landscape Committees – Motion passes.
- Mike Foster – scheduling a time for Darleen with the Sheriff’s Department, to participate in a future meeting to discuss disaster recovery and safety.
- Mike Farris – scheduling an overview from a local company, TruGreen, to present their product and services to the Committee.
VIII. Unfinished Business
IX. Adjournment
Call for adjournment was at 7:30 pm
Agenda April 2012
Arbor Ridge Homeowners Association Board of Directors Meeting Agenda
Tuesday (New Day), April 2, 2012 @ 6:30 pm (New Time)
Somerset Christian Church, 16255 NW Bronson Rd
HOMEOWNER INPUT
Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.
I. CALL TO ORDER
- Special Presentation By Washington County Sheriff Department
II. MEETING MINUTES
- November 2011
- No January 2012 Minutes, No Quorum for Meeting
III. PRESIDENT’S REPORT
IV. TREASURER’S REPORT
V. COMMITTEE REPORTS
- Architectural
- Landscape
- Social
VI. MANAGEMENT REPORT
ADMINISTRATION
- Home Owner Correspondence
FINANCIAL
- Delinquency Report/Collection Update
VII. NEW BUSINESS
- Reserve Study 2012
- Perimeter Community Fence
- Landscape Improvements
- Community Vandalism
- Neighborhood Watch Committee
- Meeting Location
- Compliance Ride List
- TMG Workshop
VIII. OLD BUSINESS
- Street Tree Discussion – Mary
IX. ADJOURNMENT
March Meeting Moved to April
Please note that the HOA Board Meeting has been moved from March 27th to April 3rd at 6:30pm.
Agenda January 2012
Arbor Ridge Homeowners Association Board of Directors Meeting Agenda
Tuesday (New Day), January 31, 2011 @ 6:30 pm (New Time)
Somerset Christian Church, 16255 NW Bronson Rd
HOMEOWNER INPUT
Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.
I. CALL TO ORDER
II. MEETING MINUTES
- November 2011
III. PRESIDENT’S REPORT
IV. TREASURER’S REPORT
V. COMMITTEE REPORTS
- Architectural
- Landscape
- Social
VI. MANAGEMENT REPORT
ADMINISTRATION
- Home Owner Correspondence
FINANCIAL
- Delinquency Report/Collection Update
VII. NEW BUSINESS
- Compliance Ride List January
- Reserve Study 2012
- Beaver Dam Update
VIII. OLD BUSINESS
- Street Tree Discussion – Mary
IX. ADJOURNMENT
Minutes September 2011
Arbor Ridge Home Owner Meeting for September 26th 2011
No Meeting held since Board Quorum was not met.
Minutes July 2011
Approved Minutes
Arbor Ridge Home Owner Meeting for July 25th 2011
Homeowner Input
I. Meeting Called to Order
6:35 pm
II. Meeting Minutes
- May 2011 Minutes were motioned for approval Board passed the minutes unanimously.
III. President’s Report
- Mike stated we have 4 people on the board with terms ending this year
IV. Treasure’s Report
- None
V. Committee Report
- Architectural – None
- Landscape – None
VI. Management Report
Administration
- Homeowner Correspondence
Notes incomplete for motion proposed by John M. and seconded by David C. :Notes are as follows – Homeowner property 4194 Motion was proposed but I have no other notes on this. If we had the property and possible issue I may be able to complete this note.
Financial
- Delinquency Report
No actions required by board
Repairs and Maintenance
No actions required by board
VII. New Business
- Motion to retain Eric Tenbrook attorny to pursue collections on properties 0158,0197,0427,0512 – Motion from John M. and Dave C.seconded – Motion passes.
VIII. Unfinished Business
- Tree Notice Update
- Mary was concidered for the Street Tree Chairmain, also have Mary decide on the ground cover for the Street triangles that have been planted with ground cover. Corrdinate with John from Showplace to finish up this project.
- Triangle Landscape Areas
- Move with adding mulch
- Landscape Improvements/Proposals
- Motion to approve the funds of $560 for cutting back overgrowth on the walking path once Mike F. walkes the path on Wetland area and approves the cutback. Motion from Dave C. and seconded by John M.
- Replace Arborvitae to be replace on property – approved to get the funds for this project.
- Summer Newsletter
IX. Adjournment
Call for adjournment was at 8:19 pm
Agenda November 2011
Arbor Ridge Homeowners Association Board of Directors Meeting Agenda
Tuesday (New Day), November 29, 2011 @ 6:30 pm (New Time)
Somerset Christian Church, 16255 NW Bronson Rd
HOMEOWNER INPUT
Owners are welcome and encouraged to attend. The open forum time for Homeowner input is limited to 15 minutes (3 minutes each) at the beginning of each meeting. Once the open forum is closed, all owners are welcome to stay and listen to the business before the Board of Directors; however, additional homeowner interaction and input is only allowed if the Chairman of the Board calls upon a homeowner.
I. CALL TO ORDER
II. MEETING MINUTES
- July 2011
- September 2011 (No Meeting Held, No Quorum)
III. PRESIDENT’S REPORT
IV. TREASURER’S REPORT
V. MANAGEMENT REPORT
ADMINISTRATION
- Home Owner Correspondence
FINANCIAL
- Delinquency Report
VI. COMMITTEE REPORTS
- Architectural
- Landscape
- Social
VII. NEW BUSINESS
- Formal Appointment of new Committee Members
- 2012 Annual Meeting Dates
VIII. OLD BUSINESS
IX. ADJOURNMENT
Annual Meeting Minutes 2010
Approved Annual Meeting Minutes for 2010
Arbor Ridge Home Owners Association Annual Meeting October 25th 2010
Attendance: Mike F., Sunil L., Cathy P., John M., and Lynda D. from TMG
Call To Order: 7:07 pm
At this time we are 21 proxies short of quorum. The Board will then reschedule this meeting for Wednesday November 3rd to have a Annual meeting. We will be required to have a 50% count on attendance or proxies to convene a annual meeting for 2010.
Adjournment: 7:10 pm
Arbor Ridge Home Owners Association Annual Meeting November 3rd 2010
7:02 pm The 2nd Annual Arbor Ridge Home Owners Meeting was called to order since
we did not meet Quorum at the first meeting which was held 2 weeks ago.
Board Members Not Present: John and Adita ; Present; Mike, Cathy, Dave, Sunil and Lynda from TMG
Seven homeowners present – we had several e-mails which went out for our Annual Meeting in which we did not meet quorum because in which we needed 25% of all homeowners to respond with Proxies. Tonight we have met quorum due to the fact at the first meeting we had 20% at now at this meeting we are at quorum.
Sunil had approved the meeting minutes of 2009 and Dave had 2nd the motion.
Presidents Report: We have elected TMG to do our compliance monitoring and we are actively looking for assistance. We have past a sign resolution which is on the web site to interpret the CC&R’s . We also had ShowPlace take care of the sidewalk in the Cottage Collection due to the roots pushing up the sidewalk, we are placing low growth shrubs and trying to fix the trees in the cottage collection. In 2011 S. of Oak Creek will be done and as of 2010 N. of Oak Creek is being done now.
On the various committees we are looking for volunteers which include Social, Landscape, Newsletter, ARC and the Neighborhood Watch Committees. Also this past year we had a reserve study performed and is posted on our website.
2011 Budget was discussed
Nominations: Mike Foster for Board Position was approved by the Quorum of Home Owners
Meeting was adjourned at 7:28 pm
Annual Meeting 2011 Results
We had a great turn out at the Annual Meeting this year!! For the first time in our history we received enough Proxy forms plus the attending Home Owners to meet the required Quorum of 143 represented Home Owners, which is 25% of the neighborhood. We need to meet Quorum in order to hold the Annual Meeting without rescheduling. Rescheduling can cost the HOA an additional $1000 each time we have to reschedule.
Thank you to all the Home Owners who took the time to send in your Proxy and especially to those Home Owners who attended the meeting. If you did not attend the meeting you missed out on three great door prizes we had in a drawing for those that attended. This included a $200 Visa Gift Card, $100 Safeway Gift Card and a $50 Starbucks Gift Card.
We welcome to the Board Lisa Walker & Todd Behunin. They are very enthusiastic about contributing to the neighborhood and we look forward to their involvement.
Thank you to John Michaud and Cathy Parsons for the service they have provided over the years as Board Members. They have been valuable to the Board and the neighborhood in helping to keep things running smooth for all of us.
We also had some Home Owners join the Social Committee, Landscape Committee and Architectural Review Committee. Having additional people help on these committees will help greatly and we look forward to their involvement also.
We have added a Facebook Group Page as a way to provide additional communication for the Home Owners. Please check it out here.
The Board has also decided to change the Meeting Day from Mondays to Tuesdays. The time will still be 6:30 pm and the first date to change will be the November 2011 meeting which will move from Monday the 28th to Tuesday the 29th. We will update the Calendar to reflect the new Dates after the November meeting when 2012 dates will be decided. We hope this will be a better day for Home Owners to attend as Mondays tend to be very busy for a lot of people.