Parade, Families, Friends, Fun and Hot Dogs!!!
It was another wonderful July 4th event put on at John Marty Park by our neighbors of the Charlais Community Network. The Arbor Ridge HOA sponsored the Hot Dog Stand again this year with donations from Showplace Landscaping and Association Management Services NW.
Enjoy some photos from the event.
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Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229
I. CALL TO ORDER
6:32 pm
II. ROLL CALL
Lisa Walker, President
Joe Lopez, Vice President
Mike Farris, Treasurer
Kay Syravong, Secretary
Rhonda Corbella, Director
Todd Behunin, Director
Isaac Romero, Director (absent)
III. OPEN FORUM
Lot No. 0033 -01
Resident asked for replacement of arborvitaes on his property. These are not HOA
responsibility – no action taken.
Lot No. 0374-04
Resident asked for removal of tree (roots near house water system and growing onto the
house) – unanimously approved.
Resident also asked for HOA assistance regarding dogs nuisance (constant barking and
attacking neighbors) at 4377 NW Palmbrook. HOA management will send letter to
residents at 4377 NW Palmbrook. Joe Lopez will obtain public record of Sheriff’s
response to said dogs attacks.
IV. APPROVAL OF MINUTES
August 7, 2018 and January 22, 2019 – unanimously approved
V. NEW BUSINESS
A. Showplace Landscape Proposals
1. Enhance select triangle parking strips
Unanimously approved, subject to Tom Wilkinson (Chair, Landscape Committee)
verification of locations needing attention; cost of $1,637 from Cottage Reserve
Funds
2. Remove and replace dead arborvitaes
Replacement of arborvitaes unanimously approved as follows:
1:1 [remove 1/replace 1]
2:1 [remove 2/replace 1]
3:2 [remove 3/replace 2]
Cost of $952 from Commons Funds
3. Select tree thinning and lifting Streetscape/Commons
Unanimously approved; cost of $1,900 from Commons Funds
4. Select tree pruning for visibility and building sidewalk and driveway clearance
Tabled for more detailed scope of work (e.g., how cost of $2,380 was derived,
number of trees, etc.)
B. Tree Plan 2019
It was moved and seconded that 33 trees will be removed in phases
Phase I – 15 trees to be removed, plus 4 priority trees identified during tree walk
C. Perimeter Fence
1. Fence Cleaning
a) Details Image Restoration LLC. It was moved and seconded that the
Association accept Details Image Restoration LLC estimate ($3,370) for
fence cleaning. Motion carried.
Yes votes Lisa Walker, Mike Farris, Kay Syravong, Todd Behunin,
Rhonda Corbella
No vote Joe Lopez
2. Fence Removal
a) Removal of perimeter fence. Kay Syravong will research legal opinion
regarding Board authority to vote regarding removal of perimeter fence.
b) Survey. Survey will be sent to homeowners for input regarding perimeter
fence removal. Joe Lopez and Michael Walker to prepare pro/cons summary.
D. Bark dust
1. Common areas, $5,020 for 15 units of Fresh Fir – unanimously approved
2. Cottage Homes, $16,300 for 48 units of Fresh Fir – not approved
VI. ADJOURNMENT
9:01 pm
Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229
I. CALL TO ORDER
6:30 pm
II. ROLL CALL
Lisa Walker, President (absent)
Joe Lopez, Vice President
Mike Farris, Treasurer
Kay Syravong, Secretary
Rhonda Corbella, Director
Todd Behunin, Director (absent)
Isaac Romero, Director (absent)
III. OPEN FORUM
Homeowners of Lot No. 0348 01 asked for waiver of $75 fine assessment for rental home
yard maintenance.
After discussion, unanimous vote casted to approve one-time waiver of $75 fine
assessment to said homeowners.
IV. APPROVAL OF MINUTES
It was moved and seconded that the August 7, 2018 Meeting Minutes be tabled until the
next Board meeting (April 23, 2019).
V. FINANCIAL REPORT
No Treasurer’s report.
However, Joe Lopez (Vice President) reported on the following:
HOA dues for 2019 remain the same from 2018
Showplace Landscape has installed sprinkler system master valves and timers
for better seasonal adjustment control. Expenditure of $9,769 from current
approved budget. Showplace expects water cost savings.
VI. MANAGEMENT REPORT
A. Administration
Homeowner correspondence
B. Financial
Delinquency Report – Kay Syravong (Secretary) volunteered to oversee delinquency
report; work with Vial Fotheringham law firm regarding data and collections.
C. Committee Reports
1) Social
2) Landscape
3) Neighborhood Watch
D. Old Business
1) Showplace Landscape Proposals
2) 2019 Work Plan Calendar – remove February Cottage bark dust
3) Approved items
a) Verizon tree root project: $200 – $300
b) Aerating and overseeding
Cottage – $3,255
Streetscape – $1,730
c) Crane fly and moss treatment
Cottage – $2,625
Streetscape – $1,470
VII. UNFINISHED BUSINESS
A. Tree Plan 2019
Discussed and agreed – Board Members (those available) to meet at Joe Lopez’s
home on Saturday, January 26, 2019, 10AM to walk the neighborhood to record
tree damage to sidewalks in the Cottage Collection (limited to certain areas for
preliminary observation walk).
B. Perimeter Fence
Unanimous vote to form ad hoc committee for perimeter fence/arborvitae solution
C. Occupancy Resolution
Mike Farris (Treasurer) to review/revise Resolutions; draft to be distributed to
Board for input prior to April, 2019 Board meeting.
D. Resolution Establishment of Landscape Schematics Committee
Michael Walker volunteered to oversee Landscape
Schematics Committee. Tabled pending legal/AMS review/revisions.
VIII. ADJOURNMENT
8:02 pm
Avamere at Bethany Retirement Center (Craft Room | 3rd Floor); 16360 NW Avamere Court Portland OR 97229
I. CALL TO ORDER
6:34pm
II. MEETING MINUTES
Motion to approve meeting minutes for May 8, 2018 and February 6, 2018 – passed.
III. TREASURER’S REPORT
Mike F reported: HOA funds appear to be in good shape.
IV. HOMEOWNER CONCERNS / REQUEST
Reviewed homeowner requests and concerns and took action where necessary.
V. COMMITTEE UPDATES
Social – Successful hotdog stand at 4th of July celebration. Community garage sale coming up in a few weeks.
Landscape
Motion to approve limb up trees, streetscape in Master for $1190 – passed
Motion to approve meter replacement of $9769 – passed
Motion to approve tree prune in Cottage for $2380 – passed
Motion to approve remove/replace arborvitae not to exceed $2000 – passed
Motion to seed 17365 NW Gold Canyon in the fall when it’s not as hot – passed
Tabled tree removal proposals
Neighborhood Watch – nothing new to discuss.
VI. NEW BUSINESS
Showplace Landscape Proposals – see Landscape above
2019 Budget
VII. UNFINISHED BUSINESS
Tree Plan – NW Tree Proposal – tabled for now
Reserve Study 2019
Retaining Wall Inspection – Ken Walker to investigate meter movement devices
Based on the report from Columbia Geotechnical, the consultants reported there was no serious issues or significant movements. Motion to continue monitoring the wall going forward – passed.
Perimeter Fence Removal – not discussed
VIII. ADJOURNMENT
8:05pm
Attention Homeowners the Board Meeting for April 23rd will be cancelled and rescheduled. The Management Company will send out a new date and this post will be updated once the new date is confirmed. It will be rescheduled with in the next two weeks.
Meeting has been Rescheduled for April 29th
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Congratulations to the winners in this years Holiday Light Contest.
Thanks to the Social Committee for walking the community to find these wonderful homes. Happy Holidays from your Arbor Ridge HOA Board of Directors and the Committee members.
At the recent Annual Home Owners Meeting four positions were open and filled.
Thank you to all those Homeowners that turned in their proxies and/or showed up at the meeting. Without your involvement the Annual Meeting could not be made possible,
We welcome New Board Members: Kay Syravong, Rhonda Corbella & Isaac Romero
Re-elected Board Member: Mike Farris
Full List of your Board Members can be found here.
Your HOA Board of Directors is now at a full seven member and we are excited to have new Homeowners join the board.
Please watch the calendar and emails for upcoming Board of Directors Meetings beginning in 2019.
The 2018 President’s report has been posted to the website.
This is a summary of the items completed and what the future might hold.
http://www.arborridgeonline.com/forms/legal-information/reports/
III. Established Quorum