Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, May 13, 2025, 6:30 PM (Meeting held via Video Conference)

MEETING MINUTES

I. CALL TO ORDER
6:30 pm

II. OPEN FORUM

III. APPROVAL OF MINUTES
Motion to approve March 11, 2025, meeting minutes – approved.

IV. TREASURER’S REPORT
Briefly discussed – no issues.

V. MANAGEMENT REPORT

ADMINISTRATIVE

1. Homeowner Correspondence

   1. Action Item: AMS to follow up on possible prior payments to a vendor and present to the Board for discussion.

2. Backflow Testing

   1. Action Item: AMS to include the total cost in the agenda for the next board meeting.

3. Irrigation Repairs

   1. Motion to approve the following PLM invoices, their amounts, and source of funds – approved.

VI. OLD BUSINESS

1. Sidewalk Issues

   1. Action Item: Mary and Mike to generate a report on egregious sidewalk violations and present at the next board meeting.

2. Beaver Dams

   1. Action Item: AMS to reply back to the Oregon Department of Land to request an inspection and provide recommendations.

3. Walkway Behind Arizona Drive Estimate/Update

   1. Action Item: Motion for AMS to get a proposal from PLM to remove weeds and add bark dust above and below the retaining wall along the pathway – approved.

4. Next Board Meeting Date

   1. July 8, 2025

VII. NEW BUSINESS

1. Lawn Service – Cottage Collection

   1. A concern was discussed where the lawn equipment PLM uses wasn’t quite getting all areas cut evenly.

2. Board Education Series

   1. Briefly discussed.

VIII. ADJOURNMENT TO EXECUTIVE SESSION

IX. RECONVENE TO OPEN BOARD MEETING (VOTE IF NEEDED)

X. ADJOURNMENT
7:15pm

The Charlais Community Network is hosting its annual Independence Day parade and celebration at John Marty Park on Friday, July 4th, 2025.

Your Arbor Ridge HOA along with AMS NW and Pacific Landscape Maintenance are proud to continue to sponsor this neighborhood tradition.

Everyone is welcome to this free neighborhood celebration, including games, treats, inflatables, clown performances, and more

We need volunteers! To keep everything open throughout the celebration, we need volunteers to help by supervising games and activities, handing out treats, face-painting, and more. Please sign up here to pick a volunteer shift and help out! 

Who can volunteer? Some activities must be supervised by adults 18+, but younger volunteers (age 12+) may run other activities, such as the duck pond game or handing out treats. Check the sign-up sheet for information about each activity. 

Event Schedule – Friday, July 4, 2025

9:45 AM Parade line-up on Charlais Street (children and families walk or ride in parade)
10:00 Opening ceremony
10:15 Parade route through the Charlais neighborhood (see map below)
10:45-11:15 Mz. Pearl’s Circus Palooza (clown)
11:15-12:00 Aim High Martial Arts Demo & Class
11:30-12:00 Coins in the Hay (game)
11:45-12:15 Pie & Watermelon Eating Contests (thanks to Bethany’s Table!)
12:00-12:30 Mz. Pearl’s Circus Palooza (clown)
12:30 PM Festival ends

Questions? Contact [email protected]. 

Super bonus: To thank volunteers, we offer these added benefits:

• A single-use “front of the line” pass for you and/or your child to use at a line of your choice. Pick up your front of the line pass at the Charlais Community Network information booth when you check in for your shift.
• Enter a drawing for $10 McBee’s gift cards: All volunteers who sign up before July 2nd will be entered into a drawing for one of four $10 gift cards for delicious ice cream, shakes, or crepes at McBee’s. (Thank you, McBee’s!) 

Donations Appreciated
The Charlais Community Network collects donations from neighbors, local businesses and community organizations to cover the festival costs. A suggested donation is $25 per family. Thanks to all those who have already contributed. Look for donation buckets during the event or find us on VENMO (@Charlais-Community).

Thank you!
The Charlais Community Network July 4th Planning Committee

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, March 11, 2025, 6:30 PM (Meeting held via Video Conference)

I. CALL TO ORDER

6:30 pm

II. OPEN FORUM

III. APPROVAL OF MINUTES

Motion to approve January 14, 2025 meeting minutes – approved.

IV. ADMINISTRATIVE

1. Landscaping Proposals

   1. 16599 NW Oak Creek Dr Tree Removal & Stump Grinding

      1. Motion to approve Arbor Pro (Proposal #12334, Optional Items D, E, & F) to remove tree and grind stump, totalling $970.00 via Cottage Operating fund – approved.

   2. 16605 NW Oak Creek Dr Tree Removal & Stump Grinding

      1. Motion to approve Arbor Pro (Proposal #12334, Items A, B, & C) to remove tree and grind stump, totalling $1,375.00 via Cottage Operating fund – approved.

   3. Laidlaw Tree Planting

      1. Motion to approve Showplace (Proposal #32478) to plant trees along NW Laidlaw, totalling $1,749.00 via Main Reserve fund – approved.

   4. West Union Turf Removal and Conversion

      1. Motion to approve Pacific Landscape Management (“PLM”) (Contract #240689) to replace turf with bark dust (as described in the contract), totalling $25,227.00 via Main Reserve fund – approved.
      2. Mike Farris to follow up with PLM to obtain a cost savings estimate that the HOA can expect after turf removal and conversion is complete.

2. Ratify Approval of 2024 Tax Return

   1. Motion to approve 2024 Tax Return – approved.

V. FINANCIAL

1. Balance Sheet

   1. No action taken

2. Delinquency Report

   1. No action taken

VI. HOMEOWNER CORRESPONDENCE/REQUESTS

1. 4232 NW Diamondback

   1. No action taken

2. 16674 NW Arizona

   1. No action taken

3. 4535 NW Bobcat Place

   1. Motion to approve Arbor Pro Tree Experts to trim trees, $540 Cottage Operating Fund – approved.

4. 17140 NW Emerald Canyon

   1. Motion to request Pacific Landscape to trim one tree ACROSS THE STREET from 17140 NW Emerald Canyon – approved.
   2. If PLM is unable to perform the request, AMS will gather bids from other vendors to complete the work. – $605 proposal from Arbor Pro Tree Experts – approved – Cottage Reserve Fund

Motion to convene to Executive Session

7:22 pm

Motion to exit Executive Session

7:26 pm

5. Motion to deny two homeowner requests for a fee waiver – approved.

VII. NEW BUSINESS

Nothing discussed

VIII. UNFINISHED BUSINESS

1. Beaver Dams

   1. After a brief investigation, the Board identified state/county personnel within the Oregon-Owned Waterways department. AMS will contact these state employees to gather information and determine remediation options with regard to beaver dams in our community.

2. Walkway Behind Arizona Drive Estimate/Update

   1. Topic tabled until May 13, 2025 meeting pending receipt of proposals from PLM.

X. ADJOURNMENT

7:46pm

Scheduled date for the Common Areas is Wednesday, April 23rd, 2025.
Scheduled date for the Cottage Homes is Tuesday, April 22nd, 2025.

To maintain your investment of living in a garden community, yearly landscape basic treatments are necessary to keep your maintenance cost low and ensure the health of your investment. The following outlines your yearly planned treatments.

For moss applications, we spray the turf areas where moss develops. This application is to eliminate moss, which can become unsightly and can overtake turf. The process takes approximately 5 hours to apply.

To ensure the treatment is most effective and activated properly, we will be temporarily programming your irrigation system to run shortly after the application.

This light watering helps the product absorb into the moss and begin working quickly, promoting a healthier, more vibrant lawn as we move into the growing season and to prevent turf damage.

There is no need for any action on your part our team will handle both the application and irrigation timing. Once the treatment has had time to work, your irrigation will be returned to its regular schedule.

Stay off the turf until dry, approximately 2-3 hours.
Recommended service to be applied in April/May and December/January.
Material Safety Data Sheets are available upon request (SDS Labels)

Thank you,
Pacific Landscape Management

Any questions please reach out to our Management Company

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tuesday, January 14, 2025, 6:30 PM (Meeting held via Video Conference)

1. CALL TO ORDER – 6:30 pm.
2. EXECUTIVE SESSION – Board went into Executive Session to discuss Accounts in Collections – after coming out of Executive Session, the Board approved a motion to send all 6 accounts noted in the AMS report/email to collections attorney Vial Fotheringham, as recommended by AMS
3. OPEN FORUM – comments received regarding dead arborvitae on Laidlaw at 4232 Diamondback. AMS will ask Pacific Landscape to prepare a bid for replacing dead arborvitae
4. APPROVAL OF MINUTES – September 9, 2024, & January 6, 2024 – approved
5. ADMINISTRATIVE

   1. 2024 Arbor Ridge Reserve Study – information only – AMS to ask consultant to include corrected 2025 reserve study to reflect accurate contributions numbers for Main and Cottage
   2. Pacific Landscape Management Invoice Approval & Ratification

      • Approved proposals:
      • 239726 – $710 Cottage Reserve Fund
      • 243639 – $122 Cottage Reserve Fund
      • 243954 – $510 Main Reserve Fund
      • 246474 – $2,884 Main Reserve Fund

   3. Landscape Proposals

      • Pacific Landscape #226139 – 4580 White Mountain arborvitae removal/replacement – not approved
      • Pacific Landscape #226136 – 16534 Oak Creek – $2,028 Cottage Operating -Landscape Other – approved
      • Showplace #32344 – Blackberry Removal for 10 homes not 12 homes area (Main Reserve Fund $6,347.5) – approved
      • Laidlaw Tree Planting – 3 trees – tabled until March 11, 2025, meeting

   4. Tree Trimming Proposal

      • SavATree Proposal #1254502 -West Union Tree Trimming – duplicate proposal from September -Board approved other proposal and work completed in November – no action taken

   5. Laidlaw Sidewalk Proposals

      • American Pride Proposal #2024-ARHA-00008 – $3,829 – Main Reserve Fund  – approved

   6. Ratify Approval of 2024 Tax Review – approved

6. FINANCIAL

   1. Balance Sheet – information only
   2. AR Aging Report – information only

7. HOMEOWNER CORRESPONDENCE/REQUESTS

   • 4232 NW Diamondback – AMS to request Pacific bid for arborvitae replacement
   • 4288 NW Diamondback – information item only, no violations found
   • 16792 NW Desert Canyon – owner trimmed trees
   • 16674 NW Arizona – Board members Kay and Mary will prepare a draft resolution specifying one fence color for walkway fences

8. NEW BUSINESS

   1. Beaver Dams – AMS to request the Oregon Department of State Lands for evaluation of beaver dam problem
   2. Walkway Behind Arizona Drive Estimate/Update – AMS to request Pacific Landscape to prepare options/proposals for improving the walkway area behind NW Arizona

9. UNFINISHED BUSINESS
10. NEXT MEETING DATE
11. ADJOURNMENT – adjourned at approximately 8:05 p.m.

Recently we have sent the following letter to specific impacted homeowners to help remind them of the maintenance on non-HOA arborvitaes and provide an option for a fence style that has been adopted by the board.

September 4th, 2024

Dear Homeowners,

This letter serves as a reminder for those whose properties back up to a black chain-link fence where arborvitae is planted. These trees, located inside the fence, are owned and maintained by the respective homeowners. Both the Board of Directors and some homeowners have observed that certain arborvitae, particularly those near walking paths, wetlands, and green spaces, are showing signs of distress and require attention.

As outlined in the HOA governing documents, homeowners are responsible for maintaining these arborvitaes as part of their landscape. This includes watering, trimming, and replacing any trees that do not survive. Please note that the Association’s irrigation and landscaping contracts do not extend to arborvitae planted within a homeowners’ backyard inside the black chain-link fence.

Recognizing the potential cost of maintaining these trees, the Board has adopted a new policy aimed at reducing long-term maintenance expenses for homeowners. At the September 2024 board meeting, the Board approved an option for homeowners to replace arborvitae in these areas with a “Solid Panel Good Neighbor Fence with Top Cap.” This policy was also shared with homeowners during the Annual Meeting in October.

This approved fence style offers a straightforward installation next to the black chain-link fence only, and provides several benefits, including:

• Restoring homeowner backyard privacy
• Maximizing usable homeowner property space
• Reducing long-term homeowner maintenance costs
• Ensuring a consistent and cohesive aesthetic throughout the neighborhood

The fence seamlessly complements both existing healthy arborvitae and the current “Good Neighbor Fence with Top Cap” design used within the community.

Important Note: Homeowners with healthy arborvitae that prefer to retain their trees, are not required to replace them with a fence. This policy is simply an option for those who wish to replace distressed or dead arborvitae in the future. As always, homeowners are expected to maintain any existing arborvitae and fencing as specified in the HOA governing documents. If you desire to make landscape and exterior changes, please visit our website: https://www.arborridgeonline.com/forms/architectural-review/ and file an ARC Request for changes.

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Monday, January 6, 2025, 6:30 PM (Meeting held via Video Conference)

1. I. CALL TO ORDER

   • 6:43 pm

2. II. ELECTION OF HOA BOARD OF DIRECTORS

   • President: Joe Lopez
   • Vice President: Kay Syravong
   • Treasurer: Mike Farris
   • Secretary: Todd Behunin
   • Directors at Large:
   • Mary Marek Johnson
   • Jenny Krems
   • Daryl Stewman

3. III. ADJOURNMENT

   • 7:40pm

Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tue, September 10, 2024, 6:30 pm (Meeting held via Video Conference)

I. CALL TO ORDER

6:31 pm

II. OPEN FORUM

Nothing discussed

III. APPROVAL OF MINUTES

Motion to approve July 16, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. ADMINISTRATIVE

1. 2025 Draft Arbor Ridge Main Budget

   1. Motion to approve Main Budget – approved

2. 2025 Draft Arbor Ridge Cottage Collection Budget

   1. Motion to approve Cottage Collection Budget – approved.

3. SavaTree Proposal – Pruning Along West Union Road

   1. Motion to approve Proposal #1235969 for the amount of $12401.00, authorizing AMS to transfer funds from the Main Reserve account – approved.

IV. FINANCIAL

1. Balance Sheet

   1. Briefly discussed – budget is healthy.

2. AR Aging Report

   1. Briefly discussed.

V. HOMEOWNER CORRESPONDENCE/REQUESTS 

1. 16788 NW Arizona

   1. Motion to remove the recently planted cherry laurels and extend the compliance deadline one year from now – approved.

2. 16862 NW Desert Canyon

   1. AMS to follow up with the homeowner and clarify the CC&R policies as they apply to their situation.

3. 16942 NW Arizona

   1. Motion to allow the homeowner to keep their modified good neighbor fence – approved.

4. 17076 NW Oak Creek

   1. AMS to collect three bids to do the work.

5. 17151 NW Gold Canyon

   1. Motion to approve the fee waiver request contingent on the homeowner submitting an ARC form to improve the existing lawn – approved.

VI. NEW BUSINESS

1. Irrigation Repair Invoices

   1. Motion to approve the following invoices for irrigation repair totaling $8390.60, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

2. Motion to approve Contract# 240013 totaling $474.00, authorizing AMS to transfer funds from the Main Reserve account – approved.

2. Landscape Improvement Proposals

   1. Cottage Collection Lawn Aeration

      1. Motion to approve Contract# 198603 totaling $2112.00, authorizing AMS to transfer funds from the Cottage Operating account – approved.

   2. Main HOA Lawn Aeration

      1. Motion to approve Contract# 198604 totaling $1257.00, authorizing AMS to transfer funds from the Main Operating account – approved.

   3. Triangle Plantings in 10 locations

      1. Motion to approve Contract# 214862 totaling $4020.00, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

   4. Tree pruning on La Paloma

      1. Motion to approve Contract# 221180 totaling $4371.00, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

   5. Stump removal and plant replacements

      1. Motion to approve Contract# 221127 totaling $1563.00, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

3. Reserve Study Proposal

   1. Motion to approve contract with site assessment included – approved.

4. Good Neighbor Fence

   1. Motion to adopt a new policy enabling homeowners to install a solid panel good neighbor fence if it is inside an existing chain link fence or to replace arborvitae – approved.

VII. UNFINISHED BUSINESS

1. Letter to homeowners regarding arborvitae lining walking paths

   1. Mike Farris to work with Marissa Cade and AMS to finalize the document.

VII. ADJOURNMENT

8:25pm

SavaTree will be trimming the oaks and sweetgum trees on NW West Union Road from NW Oak Creek Dr to the end of the white fence during the hours of 8a to 5p each day.

Resident impact for these services should be minimal. SavaTree will re-direct traffic or block off shoulder/bike lanes as needed. Please obey direction from our Vendor. Below is some information provided regarding the upcoming service.

1. Arrival times can vary. We do our best to give an accurate window, but some factors can cause delays. You do not need to be at the property for our crew to work on your trees.
2. It may be necessary to reschedule the project in the case or adverse weather, or other causes that are beyond our control.
3. Tree work may have a visible impact on your lawn and property due to the use of heavy equipment, or the dismantling of large trees. This can show up as divots, holes, sawdust, etc.
4. While we will do our best to minimize, mitigate, and repair any such impact, we will operate under the assumption that your property can sustain the presence, weight, and movement of that equipment.

Arbor Ridge P.U.D. Homeowners Association
Annual Owner’s Meeting Minutes

Thursday, October 26, 2023, 6:30 PM
(Meeting to be held via Zoom)

Proxy count: 144

Directors in Attendance:
Joe Lopez
Kay Syravong
Todd Behunin
Mike Farris
Mary Marek-Johnson
Jenny Krems

AMS Management:
Lynn Panzeca

I. CALL OF THE ROLL AND CERTIFYING OF PROXIES – Meeting was called to
order at 6:30PM. Management recorded the owner’s in attendance and those that
submitted proxies. 144 owners total attended via Zoom, and via proxy.

II. PROOF OF NOTICE OF MEETING – Notice of meeting was sent via electronic
communication and USPS on 10/10/2023

III. APPROVAL OF 2021 & 2022 ANNUAL MEETING MINUTES – Motion to
approve the 2021 and 2022 annual meeting minutes was submitted and seconded.
Motion to approve the 2021 & 2022 Annual Meeting Minutes passed
unanimously.

IV. REPORT OF OFFICERS AND MANAGEMENT AGENT – The Board of
Directors thanked current and former Board Members and the community for
their participation.

V. ELECTION OF DIRECTORS – Joe Lopez, Jenny Krems & Todd Behunin were
appointed by majority vote of ownership to the Board of Directors of Arbor Ridge
P.U.D Homeowners Association for 3 year terms.

VI. OWNERS FORUM

VII. ADJOURNMENT – Motion to adjourn was made and seconded. Motion Passed Unanimously. Meeting was adjourned at 7:10PM.