Minutes September 2024



Meeting Minutes are posted only after they have been approved by the board at the following meeting. For Example – Meeting on Jan 1st would be Approved on the next meeting and posted to the web site. If the next meeting was Feb 1st, then that is when they would be posted.

Arbor Ridge P.U.D Homeowners Association Board of Directors Meeting

Tue, September 10, 2024, 6:30 pm (Meeting held via Video Conference)

I. CALL TO ORDER

6:31 pm

II. OPEN FORUM

Nothing discussed

III. APPROVAL OF MINUTES

Motion to approve July 16, 2024 meeting minutes – approved.

MANAGEMENT REPORT

IV. ADMINISTRATIVE

  1. 2025 Draft Arbor Ridge Main Budget

    1. Motion to approve Main Budget – approved

  2. 2025 Draft Arbor Ridge Cottage Collection Budget

    1. Motion to approve Cottage Collection Budget – approved.

  3. SavaTree Proposal – Pruning Along West Union Road

    1. Motion to approve Proposal #1235969 for the amount of $12401.00, authorizing AMS to transfer funds from the Main Reserve account – approved.

IV. FINANCIAL

  1. Balance Sheet

    1. Briefly discussed – budget is healthy.

  2. AR Aging Report

    1. Briefly discussed.

V. HOMEOWNER CORRESPONDENCE/REQUESTS 

  1. 16788 NW Arizona

    1. Motion to remove the recently planted cherry laurels and extend the compliance deadline one year from now – approved.

  2. 16862 NW Desert Canyon

    1. AMS to follow up with the homeowner and clarify the CC&R policies as they apply to their situation.

  3. 16942 NW Arizona

    1. Motion to allow the homeowner to keep their modified good neighbor fence – approved.

  4. 17076 NW Oak Creek

    1. AMS to collect three bids to do the work.

  5. 17151 NW Gold Canyon

    1. Motion to approve the fee waiver request contingent on the homeowner submitting an ARC form to improve the existing lawn – approved.

VI. NEW BUSINESS

  1. Irrigation Repair Invoices

    1. Motion to approve the following invoices for irrigation repair totaling $8390.60, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

Contract# Amount
240009 $3,613.40
240012 $308.00
240011 $2,052.40
240010 $610.80
239726 $710.00
240007 $554.00
240006 $248.00
240008 $294.00

  1. Motion to approve Contract# 240013 totaling $474.00, authorizing AMS to transfer funds from the Main Reserve account – approved.

  1. Landscape Improvement Proposals

    1. Cottage Collection Lawn Aeration

      1. Motion to approve Contract# 198603 totaling $2112.00, authorizing AMS to transfer funds from the Cottage Operating account – approved.

    2. Main HOA Lawn Aeration

      1. Motion to approve Contract# 198604 totaling $1257.00, authorizing AMS to transfer funds from the Main Operating account – approved.

    3. Triangle Plantings in 10 locations

      1. Motion to approve Contract# 214862 totaling $4020.00, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

    4. Tree pruning on La Paloma

      1. Motion to approve Contract# 221180 totaling $4371.00, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

    5. Stump removal and plant replacements

      1. Motion to approve Contract# 221127 totaling $1563.00, authorizing AMS to transfer funds from the Cottage Reserve account – approved.

  2. Reserve Study Proposal

    1. Motion to approve contract with site assessment included – approved.

  3. Good Neighbor Fence

    1. Motion to adopt a new policy enabling homeowners to install a solid panel good neighbor fence if it is inside an existing chain link fence or to replace arborvitae – approved.

VII. UNFINISHED BUSINESS

  1. Letter to homeowners regarding arborvitae lining walking paths

    1. Mike Farris to work with Marissa Cade and AMS to finalize the document.

VII. ADJOURNMENT

8:25pm